Administrative Assistant Talent Community

Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer's diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers' evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio. Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco. Summary of the Position: We are always looking for great Administrative Assistant talent to support Tishman Speyer customers (tenants), the Property Management teams and corporate offices across our New York City properties. We welcome you to apply to join our Administrative Assistant Talent Community. You will be contacted directly if/when we have an opening, and your experience meets the required qualifications listed below. The responsibilities will consist primarily of traditional administrative assistant and receptionist duties in addition to events, organizational projects, and ad hoc support. *All our Administrative Assistant positions are in-person and located in Rockefeller Center, Midtown Manhattan. Responsibilities: Go above and beyond to support high level executives in calendar, expenses, phone coverage, travel, presentations and personal assistance. Assist as needed with gift bags, events and hospitality initiatives. Anticipate needs, be attentive to detail, and professionally represent Tishman Speyer. Build relationships with internal and external clients to encourage future requests for your assistance. Confidently meet with (tenants) within their space, training alongside and supporting them. Become expert in job responsibilities, ZO (including ZO app), Tishman Speyer buildings and services which are outlined in handbook. Support and grow with the ZO Assist business as we work to expand the offering to additional locations. Provide backup support for colleagues and customers during vacation/sick days, understand that the team may work on or around holidays. Demonstrate resourcefulness and flexibility while under pressure and handling last-minute changes. Organizational skills to assist with supply closets, pantries, and coordinate office moves. Train new members of the team. Ability to lift 20 lbs. Qualifications and Key Competencies: Bachelor's Degree is required. 1 to 3 years entry level administrative experience in a professional environment Highly proficient in Word, PowerPoint, Excel and Outlook. Excellent written and verbal communication skills. Comfortable interfacing with senior level executives and customers. Ability to prioritize and work under pressure. Strong attention to detail as well as solid organization/time management skills. You enjoy a fast-paced environment where you are moving between multiple offices and floors a day. Look forward to engaging new customers and understanding their unique culture. Have a passion for hospitality, sales, client relationships, customer service, clerical and administrative work. The base compensation range for this role is $55,000 to $60,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees. This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer's New York team, as we've considered factors specific to this geography. Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement. Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans. Please click here to review all EEO policies, notices, and relevant posters. Please click here to review E-Verify Information. Disability Assistance - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by sending an email to

Created: 2024-11-02