Field Medical Operations Coordinator

A biopharma organization in New Jersey is actively seeking a Field Medical Operations Coordinator to join their growing staff.Responsibilities:The Field Medical Operations Coordinator will be responsible for:Provide dedicated field support for the coordination of all field Medical Affairs projects and operations Organize and schedule speakers, meetings, trainings, content review sessions and workshops, materials, documentationTrack and monitor outside services; monitor budgets, review invoices, contracts, protocols, and coordinate agreements and identify issues of concernSupport manager with systems and metrics data and reporting working with field operations and vendorManage field material deployment, working with internal leads to schedule required training and portal accessWork directly with manager andor individuals delegated by the manager involved in the execution of MSL programs, including progress reports and documentationCoordinate presentations for scientific and functional components required for MSLsAssist the Operational Lead in developing project plans, tracking tools and dashboards, laying out key actions, stakeholders, resources and milestones, for prioritized projectsSupport development timelines for MSL plans (region management, and KOL mapping)Support all field-related MRC submissionscommunications, working with internal leadsCoordinate the following MSL activities (plans, budget, reviews, etc.) roundtables, regionalvirtual advisory boards, insight program, vendor management, metric reportingManage the coordination of new hire onboarding, home-learning modules and assignments, and conduct weekly progress checksCoordinate, track, and support overall budget and resource planning across field Medical AffairsMaintain knowledge of all SI compliance and regulations ensuring consistency in implementation of policiesAdditional projects as required or assignedQualifications:Bachelor's degree is preferred, but not required with applicable experienceMinimum of 4 years' experience in pharmaceutical industry or similar with comprehensive understanding of the administrative and support function to the MSL teamDemonstrated high level proficiency with Microsoft Office (Office, Word, Excel, Power Point, Adobe)Strong project management skills and experienceProactive style and able to anticipate needs, with a high level of attention to detailExperience and success managing multiple tasks and deadlines at once.Ability to establish and manage relationships with company field and internal rolesExcellent interpersonal, communication (oral and written), and presentation skillsAbility to work in a matrixed environment and provide leadership to a diverse teamDemonstrated skills in systems management, coordination of teams, communication, meeting planning, effective reporting processes, and activityproject documentationDesired Skills:Industry experience in pharmaceutical MSL adminoperationsPMP certification

Created: 2024-11-02