Project Manager / Temp Exec. Assistant

180US is looking for an experienced Project Manager to join our team and run a high profile account. This role will also encompass some Executive Assistant (to the CCO) duties for the remainder of the year, but those will be removed once a full-time EA is hired at the top of 2025. Key PM Responsibilities:Collaborate with account leadership and cross-functional teams, including designers, art directors, copywriters, and strategists to deliver high-quality work that meets the needs of our clients.Create and manage project timelines and resource plans, ensuring that they are updated and communicated regularly to all relevant stakeholders.Track the progress of creative campaigns, ensuring deadlines are met and key stakeholders are aligned on project status and expectations.Manage project timelines, budgets, and resources for CCO-sponsored initiatives, from concept development to final delivery. Yes, we're talking holiday parties and happy hours.Identify and mitigate project risks and issues, proactively seeking solutions and working with relevant stakeholders to ensure timely resolution.Support the CCO in client-facing presentations, coordinating rehearsals, organizing creative assets, and managing feedback loops.Support and facilitate recruitment, organize profileportfolio reviews and coordinate interviews.Key EA Responsibilities:Serve as the primary point of contact for the CCO, managing all internal and external communications, and acting as a trusted liaison between the CCO and clients, creative teams, and senior leadership.Maintain the CCO's complex calendar, coordinating high-level meetings, global travel arrangements, expenses and client-facing engagements across multiple time zones.Anticipate the CCO's needs and proactively handle a variety of tasks and follow-up actions, enabling the CCO to focus on creative leadership.Review and manage correspondences on behalf of the CCO to help keep conversations focused and prioritized.Manage CCO timesheets on a weekly basis and communicate accordingly with Account team.Handle confidential and sensitive information with the utmost discretion, particularly related to high-profile clients and campaigns.Qualifications:Entrepreneurial mindset. Self-starter who really wants to make an impact.Creative agency project management experience (4+ years).Experience with calendar management and a solid understanding of project management best practices. Experience with project management tools (Asana, Trello, ) is a plus.Exceptional communication skills.Ability to manage multiple, high-stakes projects simultaneously, with keen attention to detail and deadlines.Proven ability to work collaboratively with creative teams and clients, providing high-level support in a fast-paced, deadline-driven environment.Previous EA experience is a HUGE bonus.Key Competencies:Representing the CCO: Be the velvet-hammer. In this role you need the ability to be kind but firm as you help prioritize conflicting meeting requests, calendar invites and impromptu drop ins. Organization: Masterful multitasker who can manage complex schedules and overlapping creative projects without missing a munication: Able to convey ideas, project updates, and communications with clarity, creativity and kindness.Problem Solving: Proactive in identifying potential issues, solving problems quickly, and keeping the creative process moving forward.Collaboration: A team player who thrives in a creative environment, able to bridge communication between creative team, account leads, clients and the pensation & Benefits• Competitive salary • Health, dental, and vision insurance• 401(k) with company match• Vacation plan with paid holidays• Opportunities for professional development, including creative workshops, industry conferences, and skill-building programsThis role provides the unique opportunity to work closely with a visionary CCO at the helm of groundbreaking campaigns for world-renowned clients. If you are an organized, creative, and detail-oriented professional who is passionate about advertising and the creative process, we encourage you to apply.

Created: 2024-10-24