Administrative Assistant - Secured Access

Description Obtaining and maintaining the appropriate Security Clearance is required to access the primary worksite. Obtaining Securing Clearance can be a lengthy process and will be discussed during the initial interview. Everyone is encouraged to apply! CW staff will help throughout the entire process. CW Resources Inc., is a proud member of the AbilityOne program designed to improve employment outcomes for people with significant disabilities. CW Resources is a national non-profit organization dedicated to creating an inclusive society where individuals with disabilities and those facing economic challenges have access to meaningful vocational training and are empowered as valued employees. We are committed to providing exceptional employment opportunities with flexible hours, comprehensive benefits, and a mission-driven focus. National Non-Profit Mission-based Meaningful Employment Exceptional Employees Flexible Hours and Paid Time Off - includes Sick, Vacation, and Holiday (Based on Hours Worked) Employer Sponsored Benefits Includes: Insurance - Medical, Dental, Vision, Accidental Death and Dismemberment, Group Term Life Short-Term Disability Benefits Health Reimbursement or Health Savings Account Retirement Plan Options Paid Holidays, Vacation and Sick / Personal time off. Role and Responsibilities: The role of the Administrative Assistant involves actively participating in providing administrative support to all individuals, including those with significant disabilities and veterans. The Administrative Assistant directly reports to the Regional Manager and fulfills these duties to assist in the efficiency of the department's operational needs. Essential Duties : Perform administrative tasks to support the department Assist with the security clearance process for applicants and potential new hires Compile company correspondence and maintain confidentiality of sensitive documents Assists with data entry and processing of payroll Audit and submit monthly expense reports to corporate accounting department Assist in daily scheduling and tracking of work assignments Coordinate special projects and plan special events Assist and support team recognition program Coordinate meetings, conferences and travel arrangements Perform any other duties as assigned General Administrative Duties: Manage calendars, email correspondence, and phone calls for the team. Maintain organized records and files, both physical and electronic. Order and manage office supplies as needed. Handle incoming and outgoing mail and packages. Uphold the organization's mission, values, code of conduct, and business ethics in all interactions. Maintain the highest level of confidentiality and professionalism, protecting and securing all private, personal, and strategic information related to any aspect of the operations. Maintain comprehensive and accurate records. Respond to program participants, employees, stakeholders, customers, partners, and affiliates; all inquiries, requests, etc., in a timely, polite, sensitive, and professional manner. Serve as a point of contact and gatekeeper to prioritize urgent or sensitive matters. Support agency-wide branding and communications, including social media presence, promotional materials, newsletters, public events, etc. Adhere to all local, contractual, state, and federal regulations, including those governing employment and safety. Adhere to all Network and/or Affiliate policies, practices, and standards. Education and Experience Requirements: High School Diploma or GED required. Associates degree or higher (Preferred). Advanced proficiency with Salesforce and MS Office. Proven (2) years' experience as an administrative assistant or in a similar support role. Experience Supporting Sales Team (Preferred). Experience with sales/opportunity records, customer data, reporting, dashboards, etc (Preferred). Required Skills and Abilities: Attention to Details Team Building & Collaboration Decision-making & Problem Solving Time Management & Multi-tasking Prioritize, plan, organize; meet deadlines Initiative & strong sense of urgency Physical Demands and Attributes: Ability to work directly with disabled individuals. Work independently in a high-pressure environment Flexibility & Resiliency Respectfulness & Interpersonal Skills Sound work ethics Honest and trustworthy While performing the duties of this job, the incumbent will have to use required technology and electronic devices, sit, stand, and occasionally move throughout the building and travel to local sites. As well as being required to effectively communicate verbally and in writing (speaking and hearing), fulfilling the job's duties. Equal Opportunity Employer-minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity Pay Transparency Disclaimer: CW Group, Inc. Entities and Affiliates is committed to pay transparency and fairness. Salary ranges provided reflect the expected compensation based on experience, education, skills, qualifications, location and other relevant job-related factors, and may include additional components such as incentive compensation and benefits. Final compensation will be determined in accordance with applicable laws and business needs (such as contractual obligations). EEO: Click here for the posters English | Spanish | Chinese EEO (Supplemental): Click here for the posters English | Spanish | Chinese Pay Transparency Nondiscrimination: Click here for the posters English| Spanish| Chinese Please E-mail to submit a request for accommodation with the application process Please E-mail to submit a request for our Affirmative Action Plan Narrative Please click Here to access our self-disclosure form. ONLY Physical Posting EO 13496: Notification of Employee Rights under Federal Labor Laws. Qualifications Behaviors Innovative - Consistently introduces new ideas and demonstrates original thinking Functional Expert - Considered a thought leader on a subject Team Player - Works well as a member of a group Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well Motivations Peer Recognition - Inspired to perform well by the praise of coworkers Self-Starter - Inspired to perform without outside help Ability to Make an Impact - Inspired to perform well by the ability to contribute to the success of a project or the organization Education Associates (preferred) High School (required) Experience Experience with sales/opportunity records, customer data, reporting, dashboards, etc (Preferred). (preferred) Experience Supporting Sales Team (Preferred). (preferred) 2 years: Experience as an administrative assistant or in a similar support role. (preferred) Licenses & Certifications Driver's License (preferred) Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Created: 2024-10-24