Executive Assistant III

OFFICE LOCATIONOklahoma City, Oklahoma, USA#LI-REMOTE#PDN - Professional diversity NetworkWHO WE AREThe mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, 'you'll join for the mission, and you'll stay for the people.'WHAT WE CAN ACHIEVE TOGETHERThe Executive Assistant for Provide Food & Water will perform various high-level administrative tasks for the Global Managing Director and Deputy Director. This will include managing their calendars, prioritizing inquiries and requests, proactively troubleshooting conflicts, making judgments and recommendations to ensure smooth day-to-day engagements, drafting correspondence, collecting and preparing briefings or presentations for meetings, booking and managing travel logistics, and handling expense reporting and timesheet management.The Executive Assistant will maintain, track, analyse, and report on key data for senior management. Based on extensive knowledge of policies and procedures, the executive assistant will provide guidance in satisfying requirements. They will adapt processes and implement recommended practices to improve effectiveness. They will communicate on behalf of their supervisor and have substantial contact with stakeholders, including all levels of staff, donors, volunteers, vendors, and business will take on additional duties to enhance the team's work. Such duties may include, but are not limited to, a more significant role in training, developing documentation, and/or enhancing the team's systems and tools. Given our global team's time zones, they will also be able to work outside of work hours. You will be a contributing member of the operations team.WE'RE LOOKING FOR YOUWe're seeking someone who is proficient in Outlook management, has experience with logistics planning and leading of meetings and note taking, as well as experience in domestic and international travel i.e. visas, passports, travel booking, etc. The ideal candidate should be a team player with a positive attitude that is a quick learner and thrives working in a fast-paced environment. They are a multi-faceted individual capable of managing several ongoing priorities and an excellent collaborator and communicator. The ideal candidate is creative and able to come up with innovative solutions as well as being receptive to coaching and receiving feedback.This is an exciting opportunity to contribute to the ongoing mission of conservation by supporting and shaping the work of our team, if this sounds like you please applyWHAT YOU'LL BRINGBachelor's degree and 5 years related experience or equivalent generating reports and analyzing and interpreting managing the schedule and contacts of a senior leader.Experience with Smartsheet, Zoom and Microsoft Products.Experience working across departments and different time zones.DESIRED QUALIFICATIONSMulti-lingual skills and multi-cultural or cross-cultural experiences are appreciated;Ability to implement complex processes.Ability to use existing technology to achieve desired results.Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.Experience coordinating projects.Experience interpreting guidelines to achieve desired results.Knowledge of current trends in the specific field.Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks.Successful experience implementing strategic program goals.WHAT WE BRINGSince 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the worldTNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on /careers.We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Created: 2024-11-02