Utility Coordinator III

Who We Are For over thirty years, SAM has built a reputation as a trusted, knowledgeable, and innovative partner. Our licensed professionals transform petabytes of complex spatial data into intelligent insights in a holistic Managed Geospatial Servicesâ„¢ (MGSâ„¢) framework. As North America's premiere MGSâ„¢ company, SAM provides practical, precise, and high-fidelity solutions designed to enhance decision-making, mitigate risks, achieve strategic objectives, and drive costs out of our client's business. Our vision is to advance spatial data acquisition, improve analysis capabilities, and develop predictive analytics to redefine and transform how infrastructure assets are developed and managed throughout their lifecycles. Your Impact at SAM The Utility Coordinator will be responsible for managing utility coordination processes, ensuring the timely identification, planning, and relocation of utilities within project scopes. This role is critical in ensuring that utility services are effectively managed and coordinated with other departments, contractors, and government agencies to prevent service disruptions and keep projects on schedule. Key Responsibilities: Attend Scoping Meetings: Participate in project scoping meetings, providing input and recommendations regarding utilities to ensure proper planning and conflict avoidance. Support Project Management: Provide project managers with essential project details to assist in developing scope and fee proposals. Utility Adjustment Coordination: Manage the coordination process for utility adjustments related to roadway and utility improvement projects, ensuring smooth integration into the overall project plan. Utility Conflict Resolution: Utilize Subsurface Utility Engineering (SUE) data and design plans to determine utility conflicts and resolve issues efficiently, avoiding project delays. Utility Agreement Assemblies: Prepare and submit Utility Agreement Assemblies, ensuring that all documents are accurate and align with DOT standards. Review Relocation Plans: Receive, review, and assess utility relocation plans to confirm constructability, ensure they pose no conflicts with other utility relocations, and that they accommodate the project's requirements. Conduct Utility Meetings: Schedule and lead utility coordination meetings, ensuring all stakeholders are aligned and up to date on the project status. Documentation and Reporting: Prepare and distribute meeting minutes, reports, and other documentation as necessary to support utility coordination efforts. Review and approve documentation prepared by other Utility Coordinators (I or II). Track Permitting and Relocations: Monitor the progress of utility permitting and relocation efforts, ensuring timely completion and compliance with relevant regulations. Budget and Project Status Reporting: Manage project budgets, regularly provide project status updates, and deliver budget reports to ensure all projects are completed within financial constraints. What You Bring to SAM 2 + years' experience in preparing agreements for relocating utilities in accordance to local, state and federal utility accommodation processes and practices 2 + years' experience as a utility coordinator on state DOT projects or comparable experience working for utility companies 2 + years' managing project budgets Design Build experience a plus Microstation/AutoCAD skills a plus Must be able to demonstrate strong negotiation skills Supervisory experience of projects and personnel preferred Our Perks Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision + Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-being Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Access to Ramsey Smart Dollar to support financial goals and retire with confidence, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend Work-Life Balance: Flexible hybrid work schedules for office positions, paid time off including vacation/sick/holidays, parental leave to support families Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program Perks and Discounts: Access to "Perks at Work" for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks Culture and Awards/Achievements: SAM Named 2023 Top Workplace USA for Second Consecutive Year ; 2023 SAM Ranks No. 88 on ENR Top 500 Design Firms EEO SAM is an EOE/Affirmative Action Employer M/F/D/V. SAM also participates in the federal E-Verify Program. 2 + years' experience in preparing agreements for relocating utilities in accordance to local, state and federal utility accommodation processes and practices 2 + years' experience as a utility coordinator on state DOT projects or comparable experience working for utility companies 2 + years' managing project budgets Design Build experience a plus Microstation/AutoCAD skills a plus Must be able to demonstrate strong negotiation skills Supervisory experience of projects and personnel preferred The Utility Coordinator will be responsible for managing utility coordination processes, ensuring the timely identification, planning, and relocation of utilities within project scopes. This role is critical in ensuring that utility services are effectively managed and coordinated with other departments, contractors, and government agencies to prevent service disruptions and keep projects on schedule. Key Responsibilities: Attend Scoping Meetings: Participate in project scoping meetings, providing input and recommendations regarding utilities to ensure proper planning and conflict avoidance. Support Project Management: Provide project managers with essential project details to assist in developing scope and fee proposals. Utility Adjustment Coordination: Manage the coordination process for utility adjustments related to roadway and utility improvement projects, ensuring smooth integration into the overall project plan. Utility Conflict Resolution: Utilize Subsurface Utility Engineering (SUE) data and design plans to determine utility conflicts and resolve issues efficiently, avoiding project delays. Utility Agreement Assemblies: Prepare and submit Utility Agreement Assemblies, ensuring that all documents are accurate and align with DOT standards. Review Relocation Plans: Receive, review, and assess utility relocation plans to confirm constructability, ensure they pose no conflicts with other utility relocations, and that they accommodate the project's requirements. Conduct Utility Meetings: Schedule and lead utility coordination meetings, ensuring all stakeholders are aligned and up to date on the project status. Documentation and Reporting: Prepare and distribute meeting minutes, reports, and other documentation as necessary to support utility coordination efforts. Review and approve documentation prepared by other Utility Coordinators (I or II). Track Permitting and Relocations: Monitor the progress of utility permitting and relocation efforts, ensuring timely completion and compliance with relevant regulations. Budget and Project Status Reporting: Manage project budgets, regularly provide project status updates, and deliver budget reports to ensure all projects are completed within financial constraints.

Created: 2024-10-23