Office Administrator

Taxable Entity ALUTIIQ SOLUTIONS LLC Job Title Office Administrator Location VA Dunn Loring DOS - Dunn Loring, VA 22027 US (Primary) Category Administrative Support Job Type Full-time Typical Pay/Range 93,789.78 Yearly Education Associate Degree Travel Up to 25% Security Clearance Required: Secret POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS): Administrative Specialist I $93,789.78 Yearly The Administrative Specialist provides professional administrative support in the day-to-day operations of the office and assists the Division Chiefs, Branch Chiefs, and/or Operations Coordinators with a variety of administrative tasks. Major Duties: Prepare and/or edit organizational charts, memos and other general office documents and material as required; As assigned, attend meetings and capture and distribute minutes derived from the meetings; Assist the Division Chiefs with travel support; Draft course cables utilizing templates and the Government's cabling system (SMART); Generate reports from data provided as assigned; Create and maintain electronic and hard copy centralized division files in areas such as the budget, travel, and general correspondence; Provide project support and other administrative support as required; Track and monitor flow of all documents from inception to distribution of final copies; Monitor administrative requirements office-wide for the Division Chiefs; Assist with ordering office supplies and reporting needed repairs of office equipment; Serves as back-up to the Office Manager for conducting in- and out-processing procedures for new hire and terminated employees to include assigning workspace, issuing cell phones, generating documentation for computer access and IDs and access programming for all ATA personnel; Assist with preparing general office documents and material as required; Support proper security protocol, act as visitor escort and oversee proper storage and handling of classified documents and the destruction of classified material as directed; Assist the EAA in coordinating information for the WAR; Manage administrative needs, to include the calendar of appointments for conferences and meetings for Division Chiefs; ensure their travel arrangements are completed; Other administrative duties as directed/required by the supervisor; Serves as primary back-up in the absence of the Office Manager; Serves as primary back-up in the absence of the Executive Administrative Assistant; (Order of precedence as primary back-up is as the Office Manager over the Visa/Passport Coordinator and Course Materials Assistant.); Serves as secondary back-up in the absence of the Visa/Passport Coordinator and Course Materials Assistant. REQUIRED QUALIFICATIONS AND EXPERIENCE: Must be a US citizen and possess or be able to obtain/maintain a SECRET clearance; Associates degree or three years of increasingly responsible administrative experience may be substituted for education; Must be organized and have excellent oral and written communication skills; Ability to handle multiple tasks simultaneously; Knowledge of office policies, practices and procedures; Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint); Experience working with databases is a plus; Ability to work independently Afognak Native Corporation, Afognak Commercial Group, LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender expression or gender identity (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws ("protected status"). The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law. Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.

Created: 2024-10-23