SKILLBRIDGE INTERNSHIP - Office Administrator

As a SkillBridge Office Administrator intern, you will be responsible for providing administrative support, coordinating office activities, and ensuring a smooth and productive work environment. Your attention to detail, excellent communication skills, and ability to multitask will contribute to the overall effectiveness and efficiency of our office operations. Responsibilities: Administrative Support: Assist in handling daily administrative tasks, including managing correspondence, scheduling appointments, and organizing meetings. Office Organization: Maintain office supplies inventory, place orders as needed, and ensure the tidiness and functionality of office spaces. Reception Duties: Greet visitors, answer incoming phone calls, and direct inquiries to the appropriate team members. Document Management: Organize and maintain physical and electronic files, records, and documentation. Calendar Management: Assist in coordinating team calendars, scheduling events, and managing meeting room bookings. Travel Arrangements: Support employees with travel arrangements, including flights, accommodation, and transportation. Expense Management: Help with processing and tracking expense reports and invoices. Facilities Coordination: Liaise with building management and external vendors to address maintenance issues and ensure a safe and comfortable office environment. Employee Support: Provide assistance to employees with office-related needs and ensure their well-being during office hours. Health and Safety Compliance: Ensure compliance with health and safety policies and guidelines, and take necessary steps to address any safety concerns. Office Culture: Contribute to fostering a positive and inclusive office culture, promoting employee engagement and satisfaction. Requirements: SkillBridge Eligibility: Have 180 days of service or fewer remaining prior to your date of discharge and you have at least 180 continuous days of active service. Obtain approval from your unit commander. Agree that participation in SkillBridge can be terminated at any time by the service if mission requirements dictate. Educational Background: A degree or diploma in Business Administration, Office Management, or a related field is preferred, but practical experience in office administration will also be considered. Organizational Skills: Strong organizational abilities to manage multiple tasks, prioritize responsibilities, and meet deadlines. Communication Skills: Excellent verbal and written communication skills to effectively interact with team members, clients, and visitors. Attention to Detail: Meticulous attention to detail to ensure accuracy in administrative tasks and document management. Problem-Solving Abilities: Proactive problem-solving skills to resolve office-related challenges and address employee needs. Adaptability: Ability to adapt quickly to changing situations and maintain a positive attitude in a dynamic work environment. Technology Proficiency: Familiarity with office software (e.g., Microsoft Office suite, Google Workspace) and ability to quickly learn new tools and systems. Professionalism: A professional demeanor and strong ethics to handle sensitive information and maintain confidentiality. Team Player: A collaborative approach with the ability to work effectively within a diverse team.

Created: 2024-10-22