Office Manager
National Coatings and Supplies / Single Source, Inc. - salt lake city, UT
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National Coating's and Supplies is looking for an experienced office manager to join our team. Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Provide customer service support, process accounts payable, and reconcile receipts. $26 per hour. Duties & Responsibilities Answering the main line, perform order entry, research, and special-order support. Receive calls for and maintain customer complaint log for Over/Shorts, returns, and freight damage. Print and maintain "Drop Ship" file and ensure billing when product is received. Assist with warranty claims when possible. Reconcile inbound freight receipt with vendor packing slip, purchase distribution report, and invoice, bringing all discrepancies to the attention of the management team. Maintain claim file log for any over/shorts or damage. Function as primary contact for vendors with shipping or billing related issues. Code and submit all vendor invoices for payment including cost sharing with 3rd parties, ensure filing systems are maintained and current, following established procedures for record keeping and maintaining security and confidentiality of data and function as approving authority for 3M payments in 3M Order Center. Receive and process all inbound mail, assist store locations with transfers utilizing UPS contract, monitor and maintain office supplies inventory, maintain petty cash drawer and postage. Complete bank deposits for local account. Manage all outbound correspondence with stores and vendors. (i.e., fax invoices, submit BoL's to Birdog) Provide clerical, administrative, and secretarial support to DC management team. File and maintain employee records. Qualifications & Education Requirements Associates degree or equivalent required but not preferred 1-2 years of previous customer service/office management experience preferred but not required Able to use various computer applications such as Excel, Word, Outlook, ComCept, and Accellos Knowledgeable in accounting, data, and clerical practices and procedures Familiar with human resources and business management policies and procedures. Must possess excellent written and verbal communication skills and display a high level of accuracy and attention to detail. What's in it for You? Full time 7:30 - 4:30 Medical, Dental, & Vision Benefits Paid Vacation 401k Retirement Savings Plan Life & Disability Insurance Direct Deposit & biweekly payroll Ability to start a career instead of just another job Collaborative environment where your input is valued daily $26 per hour We are an Equal Opportunity/ Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. About Us- NCS and SSI Come join a company where we are collaborative, fast-paced, innovative, and challenging. National Coatings and Supplies is a privately held company headquartered in Raleigh, NC, with over 200 stores in 38 states. Our distribution platform serves a broad range of collision centers and industrial clients across the United States. In 2016, National Coatings & Supplies, the second largest industry distributor merged with Single Source, Inc, the third largest industry distributor. We have already almost doubled our growth and we show no signs of slowing down.
Created: 2024-10-22