Executive Assistant

About Us Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients. About the Role The Executive Assistant is a newly added role that will provide support to the growing and evolving Private Investments team within the firm's Investment Platform. The ideal candidate is a proactive, motivated professional who wants to contribute to a dynamic area of business growth. Strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, mature judgment, and independent problem-solving, are imperative. This EA will be highly collaborative with a strong work ethic and the capacity to prioritize in a deadline-driven environment. Responsibilities The Executive Assistant will manage the overall daily support needs of Privates Investments team members: Complex and proactive global calendar management Coordinate logistics for internal and external meetings or events Willingness to learn, use and help develop internal systems that help the function Schedule domestic and international travel arrangements Handle daily expense tracking and reporting Maintain various types of confidential information Develop and maintain strong collaborative relationships with multiple internal and external constituencies Provide cross-coverage and back-up support to other Assistants in the Privates function Assist with ad hoc project work, as required, within immediate team and broader functions Qualifications Minimum 3 - 5 years of experience in a complex, global professional environment; experience in the investment management industry will be viewed favorably Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint) with an ability and desire to learn new technology to drive efficiencies Outstanding interpersonal and communication skills, plus high level of reliability, professionalism and discretion Strong service orientation and proactive problem-solving skills Excellent organizational, multi-tasking, and prioritization abilities Fastidious detail orientation and overall work quality Ability to work under deadlines and to accommodate last-minutes changes Positive, can-do attitude; flexibility; sense of humor Undergraduate degree with strong academic credentials preferred The firm's current hybrid working policy is minimum 3 days per week in office Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds. As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at . At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is: USD 55,000 - 100,000 This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process. Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

Created: 2024-10-22