Executive Assistant

REPORTS TO: CEOLOCATION: Full-time at LA HQ, Monday-Thursday in office, Friday WFHMUST HAVE: 8+ years direct working experience as an Executive Assistant and possess impeccable organizational skills, in-office experience, and ability to multitask in very fast-paced environment while maintaining professionalism and positivityCCM is an award-winning brand consulting firm specializing in public relations, influencer and experiential marketing with offices in Beverly Hills and New York City. Our multifaceted expertise is focused on the beauty, lifestyle and entertainment sectors with clients including Paul Mitchell, OUAI, Clinique, Live Tinted, BYOMA, Half Magic Beauty, Tan-Luxe, Isle of Paradise, FORVR Mood among others. @chasencreativeResponsibilities: Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.Manage and prioritize CEO's to-do list, completion of tasks, approvals, deadlines Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, Maintain comprehensive and accurate recordsCreate detailed agendas, meeting prep, documentsSit in on key client meetingscalls and take detailed and accurate notes for future follow-upreferenceRespond to CEO's emails, calls, and requests in a timely mannerManage monthly expenses and invoice tracking with bookkeeper Liaise with company attorneys, accountant, bookkeeper, consultants, IT, designers etc.Onboard new employees, benefit enrollment, tracking via Gusto, sourcing freelancers when needed Office operations including maintainingordering equipment, supplies, subscriptions etc. Coordinate travel, reservations, itineraries Special projects including company gifting, team events, outings, holidays Limited personal scheduling, errands and projects Qualifications:Bachelor's Degree 8+ years of experience as an Executive Assistant; previous experience working for a CEOExperience working in a fast-paced agency environment, multitasking, administrative coordination, and logistics (ideally in applicable field) Excellent written and verbal communication skillsExtremely organized, detail-oriented, and able to self-manage multiple projects at once with seamless execution Proficient with Quickbooks, invoicing, expenses, budgeting Demonstrate a high level of customer service and phone etiquetteHandle confidential matters appropriately and with discretionConfident in quick and effective problem-solving Positive, professional, proactive, diligent and flexiblePolished with an elevated, creative aesthetic Proficient in Microsoft Office suite, Gusto, Google Drive, Quickbooks, Apple productsHere are just a few reasons why you'll love working at Chasen Creative Media:Work with an amazing team and top brands in the industryBeautiful offices for collaboration with colleagues and clients15 PTO days and Paid HolidaysPaid Winter Break between Christmas and New Year's Day"”in addition to regular Paid-Time-Off (PTO) and paid holidaysPaid medical, dental and vision insurance premium for employees; family coverage availableMonthly Employee Wellness stipendWork-related travel opportunities Team-building events

Created: 2024-10-22