Legal Secretary

We are seeking a Legal Secretary for our Washington, DC office to perform legal secretarial duties. The schedule is 9:00 a.m. - 5:30 p.m., Monday-Friday, but flexibility is required. This position currently offers a hybrid work opportunity. Salary: $70,000 to $75,000. What You'll Do: As our Legal Secretary, your essential job requirements will include: Answering telephones for attorneys and others in the section in a professional manner; taking messages and forwarding calls. Processing daily mail (open, date stamp, and route). Maintaining calendars of all assigned attorneys and scheduling meetings. Drafting/revising routine correspondence and documents. Performing word processing on a variety of correspondence, reports, memoranda, and legal documents from handwritten notes, drafts, or oral instructions. Operating office equipment such as printers, photocopying machines, and PDF scanners. Scheduling meetings and notifying all parties involved; reminding participants of meetings. Assisting with court filings and other department-specific tasks. Entering important dates on the department calendar. Reminding attorneys of deadlines for filings, Federal Express packages, etc. Creating new client matter accounts (conflict checks, intakes, retainer letters, and file opening). Maintaining contact lists for client matters. Organizing and maintaining electronic and paper client files; retrieving existing files and closing out and sending files off-site. Entering attorneys' time. Assisting with monthly billing, including meeting Finance Department deadlines, photocopying, and final preparation for mailing. Preparing travel arrangements for attorneys and clients, if needed. Providing coverage to other attorneys when assigned secretaries are out of office or when workflow requires/permits. Accepting and incorporating change into the daily work environment. Clarifying tasks and confirming understanding. What You'll Bring: To excel in this role, you should have: A minimum of 2-3 years of legal secretary experience; experience in a law firm preferred. Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010 (email and calendar), Excel, PowerPoint, docketing software, and client relationship management software. Excellent verbal communication skills. Well-developed and professional interpersonal skills; ability to interact effectively with people. An orientation to client service and ability to work in a team environment. Strong organizational skills and time management skills.

Created: 2024-10-22