DIVISION CHIEF, AUDITOR-CONTROLLER
County of Los Angeles, CA - los angeles, CA
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Salary : $158,834.64 - $247,020.24 Annually Location : Los Angeles County, CA Job Type: Full time Job Number: S0723H Department: AUDITOR-CONTROLLER Opening Date: 10/11/2024 Closing Date: 10/22/2024 5:00 PM Pacific Position/Program Information DEPARTMENT OF AUDITOR-CONTROLLER EXAM NUMBER: S0723H APPLICATION FILING INFORMATION: Filing will begin Tuesday, October 15 , 2024, 8:00 A.M. (PST) until Tuesday , October 22, 2024, 5:00 P.M. (PST) TYPE OF RECRUITMENT: Open Competitive Job Opportunity About the County The County of Los Angeles was named as one of the Forbes 2022 America's Best Large Employers, and received such honors in 2015, 2016, 2018, and 2019. With more than 10 million residents, the County of Los Angeles is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 departments provide vital and wide-ranging public services. About the Department of Auditor-Controller The Department of Auditor-Controller aims to inspire and elevate public trust in County government by safeguarding the County's financial integrity, advocating and implementing best practices, and ensuring compliance with mandates and fiduciary responsibilities. The Department of Auditor-Controller is responsible for establishing County fiscal and internal control policies and procedures; administering the County payroll; conducting audits and fraud investigations; monitoring social services contracts; performing mandated property tax functions; disbursing warrants to vendors, child support recipients, judgment and damages to claimants; and managing the County's enterprise financial and payroll systems, eCAPS and eHR. About the Position The Department of Auditor-Controller's Division Chief position reports to an Assistant Auditor-Controller in executive management. The Department has twelve (12) Division Chief positions, each responsible for the management of their respective division, including: Accounting, Administrative Services, Audit, Countywide Contract Monitoring, Countywide Payroll, Disbursements, Emergent Technology Group, Office of County Investigations, Property Tax Apportionment, Property Tax Services, Shared Services, and Systems Operations. The Department's Division Chief positions require the application of a broad knowledge of management principles, practices, and methods, and of departmental policies, procedures, and operations. Division Chiefs are distinguished by their ability to analyze and make recommendations for the solution of problems of organization, procedure, program, systems, budget, or personnel. The positions also require the application of excellent written and verbal communication skills and the ability to interact effectively with others, including all levels of staff within the Department and County. Check Out Our Outstanding Benefits! to see a list of employee benefits. Please note that this job will require working on site at Kenneth Hahn Hall of Administration located at 500 West Temple Street, Los Angeles, California 90012. Essential Job Functions Leads a division within the department by establishing measurable divisional goals and objectives that align with County/Departmental strategic goals and professional standards; and communicating, empowering, mentoring, motivating, thinking strategically, and encouraging subordinate managers and divisional employees. Manages a division within the department by evaluating the workload; determining priorities; planning and maintaining an effective work flow from inception to completion; coordinating various functions and tasks via relevant internal and external stakeholders, subordinate managers or supervisors; evaluating the effectiveness of current work processes, policies, procedures, programs, systems, etc.; and recommending and implementing revised work processes. Supervises subordinate managers, supervisors, and secretarial staff by performing a full range of activities, which include advising, motivating, training, supporting, coaching, mentoring, and disciplining employees; delegating assignments to and establishing goals for appropriate staff member(s); monitoring, reviewing, and evaluating staff activities and work products; and participating in various human resources-related processes, such as interviewing, hiring, and completing performance evaluations. Establishes, develops and monitors the division's operating budget by assessing relevant budgetary data, evaluating divisional needs, preparing budget and potential alternative solutions, reviewing budget reports, overseeing staff allocation, monitoring contracts, and monitoring services and supplies expenditures. Directs studies within the County/Department/Division related to a function, program, service, or information technology solution by planning, organizing, and directing resources; coordinating the collection, analysis, and presentation of information; and evaluating the effectiveness of the function, program, service, or information system. Directs highly complex or sensitive projects or assignments within the County/Department/Division by utilizing the appropriate project management tools; following relevant policies, procedures, and professional guidelines; directing resources, and implementing the project/assignment. Prepares, reviews, and evaluates a variety of documents and data by using appropriate hardware and software programs and using plain language, standard English and applicable professional standards in order to accurately and effectively communicate pertinent information to all relevant parties. Interacts with a variety of individuals by communicating orally and in writing; representing the Department in a professional manner; collaborating on projects; mediating disputes; participating in various functions and events; making presentations; and providing advice and/or consultation services on matters related to the division's function, programs, or services. Oversees the development and/or upgrade of financial, human resources, tax, and related information technology systems by applying the results of research, analysis, development, testing, and other pertinent information. Requirements SELECTION REQUIREMENTS: A Bachelor's degree from an accredited* college or university in Accounting, Business Administration, Information Systems, or a related field -AND- Five (5) years of any bona-fide s upervisory experience **. Two (2) years of the five years of required experience must be in a management capacity*** at the level of the Los Angeles County Class of Chief Accountant (click here for definition) or Chief Accountant-Auditor ), Program Specialist V, A-C (click here for definition), or Chief Accounting Systems Analyst (click here for definition), assisting in the administration of a division/operation with responsibility for directing a major section**** or sections through subordinate supervisors. **Bona-fide supervisory experience includes responsibility for planning, assigning and reviewing the work of staff, evaluating employee performance, participating in interviewing and selecting new staff, and performance management. ***consults and advises on complex related issues to upper-level management, higher level officials, or executives. ****has responsibility for a specific segment of the work of an organization or department. SPECIAL REQUIREMENT INFORMATION: Education Requirement Information: In order to receive credit for a degree completed in an accredited college, a legible scanned copy of Official Transcript(s)***** and/or Official Degree MUST be attached to the application at the time of filing or emailed to within fifteen (15) calendar days from the close of filing period. *Accreditation: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). *International transcripts require an evaluation report which validates and converts international units, credits, or hours etc. into U.S. semester or quarter units. The evaluation report must be done by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. *****Official Transcripts: is defined as a transcript that bears the college seal, states "official," and is issued by the school's Registrar Office. A "print out" of the transcript from the school's website is NOT considered official and, therefore, will not be accepted and may result in your application being rejected. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst. License: A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to perform the job. Physical Expectations: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Desirable Qualifications: Possession of a valid Certified Public Accountant (CPA) license issued by the State of California, a valid Certified Internal Auditor (CIA) certificate issued by the Institute of Internal Auditors, or a valid Certified Information Systems Auditor (CISA) certificate issued by the Information Systems and Audit and Control Association. Demonstrated strong management and administrative leadership skills, including the ability to facilitate the establishment of priorities, provide direction, and build an effective staff. Advanced knowledge of State and local laws relative to the functions, duties and responsibilities of the County Auditor and ex-officio County Controller. Demonstrated experience working effectively with public officials, government agencies, outside agencies, and the public. Demonstrated a sound understanding of the accounting principles, budgetary principles, cost principles and fiscal policies and procedures. Outstanding organization and project management skills. Excellent communication (verbal and written) and customer services skills. Additional Information EXAMINATION CONTENT: This examination will consist of one (1) test part: A structured interview weighted 100% of the final score, which will assess fundamental competencies, job knowledge, and ability to direct a division/operation. Candidates must achieve a passing score of 70% in order to be placed on the eligible register (hiring list) for consideration of employment. In accordance with Civil Service Rule 7.19, the structured interview is a standardized test; as such, the interview questions and standards are not reviewable by candidates. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS. Vacancy Information : The eligible list resulting from this examination may be used to fill any Division Chief vacancy in the Department of Auditor-Controller. APPLICATION AND FILING INFORMATION: Applications must be submitted online only. We will begin receiving applications on October 15, 2024 at 8:00 a.m. (PT). All applications must be received before 5 p.m. (PST) on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5 p.m. (PST) deadline on the last day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on /careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Any additional documents, IF ANY , must be received at the time of filing or within fifteen (15) calendar days from the close of filing period. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. SOCIAL SECURITY NUMBER: We need for you to use your own social security number during filing to ensure your application is processed accurately. Federal law requires that all employed persons have a social security number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES : For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. NO SHARING OF USER ID AND PASSWORD: We want you to have your own user ID and password. Using a family member or friend's account may erase an applicant's original application record. Anti-Racism, Diversity, and Inclusion (ARDI ) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, let us know by contacting the Testing Accommodation Coordinator at . You will be required to complete the as well as supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. ADA Coordinator Email: Teletype Phone: (800) Alternate Teletype Phone: (800) California Relay Services Phone: (800) Department Contact Name: Aaron Sim Department Contact Phone: COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. Your Responsibilities: 1. Completing Your Application: a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted. b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title. c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation. 2. Requirements on Job Posting: a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time. b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual age 40 or older. c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable. 3. Application Deadline: All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed. 4. Change of Name or Address: To change personal information such as your name or address, log into your profile on and make the necessary change. This can be done at any time. 5. Equal Employment Opportunity/Non-Discrimination Policy: a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation(s) may be subject to verification, consistent with state and federal law. All accommodation-related information will remain confidential. Disclaimer : The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction that may affect the employment application or the application selection process. You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty. The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system. The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis. NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet. By accepting the Use Disclaimer set forth herein, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer. Test Preparation : Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website at /. Additional resources may be listed on the job posting. Veteran's Credit : In all open competitive examinations, a veteran's credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit. A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty. This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran's credit. More information available at: Accreditation Information : Accredited institutions are those listed in the publications of regional, national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More info...
Created: 2024-10-22