Executive Assistant
Crispin Corporation - new york city, NY
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We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. The ideal candidate will be responsible for managing the day-to-day administrative operations of the office, ensuring efficiency and effectiveness in various tasks. This role requires a proactive and resourceful individual with excellent communication skills and the ability to multitask. The Executive Assistant will be in office on Tuesday, Wednesday, and Thursday. Responsibilities Provide administrative support to COO (in office) and CCO (remote) including heavy calendaring, creating and tracking expense reports, and arranging travel Responsible for the day-to-day operations of the New York office operations to ensure a well-organized and efficient work environment Coordinate company events (happy hours, client visits, on-site interviews, and other in office events and meetings) Assist with conference room scheduling; ensuring conference rooms are ready for big meetings and resolving conflicts that arise Schedule and oversee deliveries (in-office lunches and packages) Manage and maintain office supplies and stock levels of snacks and beverages Coordinate with 1WTC building management to secure badges for new employees; and guest badges, when needed Ensure cleanliness is upheld in shared office spaces and common areas Collaborate with vendors and service providers to address office maintenance needs Monthly reconciliation of Ops purchasing card Qualifications 5 - 7 years of executive assistant experience Adaptable to ever-changing needs of a fast-moving agency Strong organizational skills with the ability to prioritize tasks and manage time effectively Extensive calendar management and travel coordination Excellent verbal and written communication skills Ability to work independently and as part of a team. A passion for the advertising industry and a desire to contribute to a creative, collaborative, and innovative agency culture
Created: 2024-10-21