Office Manager

Job Title: Office Manager Job Summary: The Office Manager facilitates the efficient operation of the office by providing high-level administrative support through a variety of clerical and administrative tasks. Specific Duties and Responsibilities: Provide high-level administrative support to the office team and assigned leadership staff. Perform clerical tasks such as managing schedules and drafting letters, memos, invoices, and reports for senior staff. Arrange travel and accommodations for team members. Schedule and attend meetings on behalf of the leadership, taking notes and recording minutes. Receive and review incoming communications for senior staff, summarizing and distributing contents as necessary. Maintain office tasks, including record keeping, ordering supplies, and basic bookkeeping. Screen and transfer phone calls; welcome and direct visitors and clients. Maintain organized filing systems as assigned. Retrieve information from records and prepare written summaries as needed. Respond to administrative inquiries and resolve questions. Prepare agendas and schedules for meetings and distribute minutes or records afterward. Maintain office supplies and coordinate maintenance of office equipment. Record expenses and manage petty cash. Train and develop administrative staff as needed. Perform other duties as assigned. Qualifications: Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Ability to maintain confidentiality and professionalism. Excellent time management and organizational skills, with attention to detail. Capability to function well in a fast-paced, sometimes stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Typing speed of 60-75 words per minute. Ability to work independently and professionally with guests and team members. Regulatory and Compliance Responsibilities: Attend required training sessions offered by the company. Obtain and retain necessary state-required licenses. Comply with local laws and regulations in all job duties. Ensure minors are not allowed to gamble, drink alcohol, or purchase tobacco. Maintain knowledge of relevant ordinances, regulations, and departmental policies. Be aware of the property's programs addressing problem gaming. Report any known acts of wrongdoing. Education, Training, and Experience: A bachelor's degree or equivalent work experience is preferred. Minimum of 5 years of experience in an administrative role. Proficient in Microsoft Office Suite or related software. Physical Demands: Frequent sitting, standing, walking, and using hands for various tasks. Ability to lift, push, and pull up to 25 lbs. Work environment is typically moderate to loud, with exposure to various areas, including smoking areas. Additional Information: This job description does not encompass all duties and may be subject to change. Employees are expected to follow additional job-related instructions from supervisors. This document does not create an employment contract, implied or otherwise, beyond an "at-will" employment relationship.

Created: 2024-10-21