Temporary Office Manager - Independence Academy
Charter School Associates - dover, FL
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Essential duties and responsibilities: Provides secretarial support to Principal Records messages to the Principal and keeps log of same Schedules meetings and appointments Sorts and delivers mail for the Principal Regularly checks Principal voice mail Assists Principal in keeping updated with filing of all documentation, reports, correspondence, etc. Maintains daily sign in log book for teachers Maintains updated faculty list Maintains updated phone list Maintains up-to-date substitute list and provides same to faculty. Maintains an accurate accounting of all teacher absence. Maintains school calendar Responds to requests for information Maintains updated list of terminated employees during school year Sorts and date stamps all incoming mail to Principal and Assistant Principal Maintains tickler system for deadlines, assignments, projects, etc. Process new hire paperwork Follows up with fingerprinting for new hires Maintains and processes teacher certification information in Excel format Maintains updated personnel files in compliance Maintains filing system as well as set of locked confidential files. Act as payroll officer for the school Submits payroll information in a timely manner Maintains updated benefits information Monitors personnel time sheets and requests for absence Process Out-of-Field Waivers and documents same on Excel spreadsheet Maintains adequate supply inventory and processes supply request forms Distributes school-wide email as approved by Principal Maintains inventory for office materials and orders as needed Mandatory attendance at all staff meetings Prepares meeting agendas Responsible for taking minutes and distributing same for all required meetings in a timely manner Posts mandatory notice for Board meetings Mandatory attendance at all Open Houses, Lottery, and other similar events Assigns duties and supervises the work of clerical office personnel Welcomes visitors and arranges for their comfort and screens unexpected callers Responsible for mailing of Report Cards and other mass mailings directed to assigned class Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time to time assign. Maintain Time and Attendance for non-exempt employees Maintain Power schools Data if applicable Qualifications: Previous Administrative experience preferred
Created: 2024-10-21