Executive Assistant

Executive Assistant Brookline, Massachusetts ABOUT OUR COMMUNITY: Goddard House, an assisted living and memory support community in Brookline, is acclaimed for its forward-thinking, pace-setting innovations in the world of senior care that includes our highly-regarded EnrichedLIFE Experiences and our award-winning Brain Healthy Cooking Program. Goddard House enjoys an exceptional reputation among both families and professionals for providing quality care, creating innovative programs that enhance quality of life for residents and for maintaining the highest of industry standards. But it is our associates' commitment to our "Right Values" philosophy that established and maintains this position of excellence, respect and trustworthiness in the senior housing industry. Working in the assisted living field requires compassion, integrity. Our most successful associates don't view their role as just a job but as an opportunity to make a real difference in the lives of seniors. Want an incredibly rewarding career? Join our team. Work alongside a team of caring and compassionate professionals. Enjoy an outstanding benefits package. Help make our residents' twilight years the best years. AVAILABLE SHIFTS This position is a full time based out of the Goddard House in Brookline. WHAT WILL YOU BE DOING? The Executive Assistant is full time and reports to the organization's CEO and Executive Director. Through proactive and effective executive of wide-ranging and multi-faceted administrative duties, this position supports key areas of our not-for-profit community work: Communications, Engagement, Fundraising, and Administration. The responsibilities of this role will require you to work closely with the Executive Director and to engage with several teams across the organization. RESPONSIBILITIES: Proactively support the CEO and Executive Director in managing calendars and contact lists, scheduling meetings; planning and supporting meetings, events, and other calendar commitments; following up on deadlines and commitments, and initiating appropriate action to ensure the most effective use of CEO and Executive Director's time Word processing, editing and proofreading, copying and distributing documents Manage meetings and video conference calls - (space/lines, agendas, guests, invitations, communication, refreshments, minutes, action items, etc.) Establish and maintain an effective system for managing projects and tasks Coordinate fundraising efforts in conjunction with community partnerships office, including managing the donor database, assisting with the preparation of fundraising materials and donor communications, assisting with donor events and creating reports. Manage administrative components of new initiatives adopted by the organization Organize and maintain files (both paper and electronic on GDrive) Manage renewals of certifications and licenses, including filing certain documents with government agencies from time to time Provide support in responding to communications for the CEO and Executive Director (email, telephone, etc.) Assist with the creation and distribution of written and digital communication; Prepare/edit reports and presentations; Assist with updating manuals and publications Assist the CEO in the development and distribution of presentations and white papers for external audiences Support the Board with any administrative duties including prioritizing calendars, planning meetings, taking meeting minutes, and distributing documents Perform pro-actively and independently the full range of executive administrative tasks which involves a high level of responsibility and are of a confidential nature (calendar management, meetings, plan video/conferences, etc.). Manage and plan community events Undertake any additional tasks and new initiatives, as requested by the CEO and ED, and be willing to pitch in and help out when needed, in a spirit of cooperation and teamwork across the organization, to help fulfill our charitable mission Become knowledgeable about Executive Office of Elder Affairs (EOEA) assisted living regulations, pertinent community policies, and the Goddard House mission and values Attend mandatory scheduled in-service training education programs to meet EOEA training requirements for assisted living Maintain confidentiality regarding residents, Goddard House Board, and operations. CRITICAL SUCCESS PERSONAL ATTRIBUTES AND STRENGTHS: Keen ability to work independently, show initiative, and take ownership Natural problem solver with a bias to action Excellent judgment, poise, and professionalism Intellectually motivated and achievement oriented Highly organized with the ability to re-prioritize tasks and support teams with frequently changing needs and to move forward even when faced with ambiguity Appreciates and enjoys bringing a high level of detail and accuracy to all tasks with excellent follow through. Drive to see what is coming around the next corner and plan for 'what ifs' Enjoys communications and is well-versed in technology, computers, and productivity applications BENEFITS Our comprehensive standard benefits program starts on the day of hire and includes paid time off, holiday pay, health, dental, and vision insurance, disability coverage, complimentary life insurance and a retirement savings plan with a company match. We also offer the following perks and incentives to all associates: DEI Initiatives - A regular opportunity for all associates to voice opinions and ideas to improve diversity, equity, and inclusion for the whole company! Generous bonus program for referring associates and or residents (up to $2,500!) Retail discounts include cellphone plans, pet insurance, home & auto insurance, car rentals, identify theft protection, office supplies, concert & museum tickets, travel, shopping, and much more! Nationwide tuition rewards program. Extensive professional development and education programs, including the opportunity to become a Certified Dementia Practitioner Commuter Benefits include pre-tax savings on public transportation passes and parking (conveniently located near Riverway Green Line (E), Forest Hills Station, and along MBTA bus route 39) Not ready to apply just yet but have questions? Email us at .

Created: 2024-10-21