Global Product Development and Supply - Project Manager

Job Title: Project Manager - Multi-Year Multi-Site Facilities Management Outsourcing Engagement Job Summary: We are seeking an experienced and highly skilled Project Manager to oversee a multi-year, multi-site facilities management outsourcing engagement. The Project Manager will be responsible for successfully planning, executing, and delivering the project within the defined scope, timeline, and budget. This role requires strong leadership, exceptional organizational skills, and the ability to effectively communicate and collaborate with various stakeholders. The Project Manager will be responsible for overseeing the following tasks: Responsibilities: 1. Project Planning: • Develop a comprehensive project plan, including scope, objectives, deliverables, timelines, and resource allocation. • Identify and assess project risks, develop risk mitigation strategies, and monitor risk throughout the project lifecycle. • Collaborate with stakeholders to define project requirements and ensure alignment with organizational goals. 2. Sponsor Communications: • Establish and maintain regular communication channels with project sponsors, providing updates on project progress, risks, and issues. • Ensure sponsors are engaged and informed throughout the project lifecycle. 3. Project Kickoff with all participants: • Organize and facilitate a project kickoff meeting with all project participants, including internal teams, clients, and vendors. • Clearly communicate project objectives, deliverables, roles, and responsibilities to all stakeholders. 4. Data Collection: • Coordinate and oversee the collection of relevant data required for the project, ensuring accuracy and completeness. • Collaborate with stakeholders to define data collection requirements and methodologies. 5. Overall Project Plan and Risk Register: • Develop and maintain an overall project plan, including timelines, milestones, and dependencies. • Create and manage a risk register, identifying potential risks and developing strategies to mitigate them. 6. Internal Kickoff Meeting and Project Plan: • Conduct an internal kickoff meeting with the project team, ensuring alignment on project goals, roles, and responsibilities. • Develop a detailed project plan, outlining tasks, timelines, and resource allocation. 7. Project Team Resource Identification: • Identify and allocate resources required for the project, including internal team members and external vendors. • Collaborate with resource managers to ensure availability and suitability of resources. 8. Facilitation of Onsite Workshops: • Organize and facilitate onsite workshops to gather requirements, align stakeholders, and drive decision-making. • Ensure workshops are productive, engaging, and result in actionable outcomes. 9. Identify Site Requirements: • Collaborate with stakeholders to identify specific site requirements for each location involved in the project. • Ensure site requirements are documented and incorporated into the project plan. 10.RFP Document Review Sessions: • Coordinate and facilitate review sessions for Request for Proposal (RFP) documents. • Engage stakeholders in reviewing and providing feedback on RFP documents. 11.Post Down-Select Executive Summary: • Prepare an executive summary after the down-select process, highlighting key findings and recommendations. • Present the executive summary to project sponsors and stakeholders. -person Parallel Negotiations: • Participate in in-person parallel negotiations with vendors and stakeholders to finalize contract terms and conditions. • Ensure negotiations are conducted professionally and collaboratively. 13.Participation in Multi-Phase Negotiations: • Engage in multi-phase negotiations with vendors and stakeholders to address any outstanding issues or concerns. • Collaborate with legal and procurement teams to ensure contract compliance and alignment with project objectives. 14.Final Contract Agreement and Schedules: • Work closely with legal and procurement teams to finalize the contract agreement and associated schedules. • Ensure all contractual obligations are clearly defined and agreed upon. Qualifications: • Bachelor's degree in project management, business administration, or a related field. • Proven experience as a Project Manager, preferably in managing multi-year, multisite facilities management outsourcing engagements. • Strong knowledge of project management methodologies, tools, and techniques. • Excellent leadership, communication, and interpersonal skills. • Exceptional organizational and time management abilities. • Ability to work effectively in a fast-paced and dynamic environment. • Proficiency in project management software and tools. • Relevant certifications such as PMP (Project Management Professional) are a plus. If you are a highly motivated and results-oriented individual with a proven record of accomplishment in managing complex facilities management outsourcing projects, we encourage you to apply for this exciting opportunity

Created: 2024-10-21