Executive Assistant

Annual salary range = $62,500 - $75,000 Qualifications/Education/Experience: + + Bachelors degree in Business Administration, or related field highly preferred. Associates degree with relevant experience and training may be accepted. If you do not have a Degree and feel your relevant experience qualifies you for the position, we encourage you to apply. + + Experience with project management highly preferred. + + Requires a minimum of three to five years related experience. + + Must have advanced technical skills along with excellent communication, time management and customer service skills. + + Must be proficient in Microsoft Office products including Publisher, Excel and Word. + + Must be highly confidential and have excellent organizational skills. Responsibilities: + Board Liaison: + Prepares and maintains board calendars, agendas, and documentation. + Assists in scheduling and planning special board events + Utilizes electronic Board portal for efficient communications + Prepares and takes minutes for all Board and Committee meetings. + Tracks Board terms and attendance. + Contract Coordinator + Maintains contract database and notifies leaders of upcoming contract renewals and expiration's. + Tracks signatory for contract execution + Tracks needed documentation for contract signings and renewals. + Assists with AG filings as needed (vendor responsibility, offering plan, etc) + CON Coordinator + Responsible for CON coordination and submission + Works with leaders to ensure timely communication and completion + Updates grants gateway and CON system pre-qualification status + Executive Assistant to the CEO + Greets visitors, employees, volunteers and residents in a courteous manner ensuring proper and effective individual treatment. + + Refers requests for information to appropriate administrative staff or handles such requests personally. + + Schedules appointments, makes travel arrangements, coordinates special functions and maintains a working schedule/follow-up file for tasks and correspondence . + + Receives, opens, dates and distributes regular and in-house mail, not marked personal and/or confidential, for the President/Chief Executive Officer. + + Independently writes correspondence as requested . + + Transcribes correspondence, takes dictation, takes minutes at meetings, and completes forms and reports as requested. + + Copies and distributes documents as requested or arranges for others to do so. Transmits documents by Fax machine and Email. + + Arranges meetings, assures meeting notices are provided on a timely basis and prepares agendas and materials for meetings of the Boards of Directors and their committees. Arranges for refreshments or light meals as requested. + + Maintains a central filing system and file archival in a neat and orderly fashion assuring proper storage and security of confidential information. Maintains a current index to these files. + + Schedules and reserves the Board/Conference Room for meetings. Schedules copier maintenance and requests supplies for the board room kitchen area. + + Performs other duties as assigned.

Created: 2024-11-02