Executive Assistant Office Manager

A dynamic private equity firm in downtown Chicago seeks an Executive AssistantOffice Manager to join their growing team. In this essential role, you'll deliver high-level support to two Partners while ensuring the office operates seamlessly. This opportunity is ideal for a versatile professional who excels in a fast-paced, entrepreneurial atmosphere and enjoys taking on diverse responsibilities in an energetic, expanding environment. If you're passionate about wearing multiple hats and making a meaningful impact, this position is perfect for you!ResponsibilitiesDeliver high-level administrative support to two Partners and team members, ensuring seamless operations.Expertly manage complex, dynamic calendars with a proactive and strategic approach.Process expenses and generate expense and financial reports.Orchestrate global and domestic meetings and conferences, both in-person and virtually, handling every detail from agendas to catering and AV setups.Coordinate comprehensive domestic and international travel plans, including tailored itineraries, flights, accommodations, and local transport.Handle internal and external correspondence with professionalism, promptness, and strict confidentiality.Efficiently process expenses and generate detailed financial reports to support business operations.Maintain and update the CRM database to ensure accurate, real-time information.Take ownership of ad hoc projects, research, and tasks with a flexible, can-do attitude.Assist with personal requests as needed i.e. appointments, travel, errands, etc.Manage the office operations including reception, greeting, and guiding guests and visitors in a warm and welcoming manner.Handle mailpackages, supplies inventoryordering, conference room coordination, lunch orders, and keep the office space organized.Provide initial IT troubleshooting, assist with new hire onboarding, and ensure desk setups are optimized for productivity.Act as the primary liaison with building management, fostering strong vendor relationships.Ideal ExperienceBachelor's degree is strongly preferred.5+ years of executive support experience.Must have professional services industry experience.Financial servicesprivate equity industry experience preferred.Proficient in Microsoft Office fortable working in CRM platforms.Proactive, resourceful, self-sufficient, and able to work independently and collaboratively.Strong sense of urgency and the ability to multitask efficiently.Polished demeanor and communication skills.Team-oriented, positive, and energetic.The mentality that no task is too big or too small.Must be reachable outside of core business hours for urgent matters.#117729The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and TemporaryProject jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Created: 2024-10-21