Finance Administration Coordinator
Clarity Recruiting - new york city, NY
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Our client, a women's health organization, is seeking a Temp Department Coordinator to support their team through early next year.Rate: $28-30hourWeekly commitment: 20 hours (excluding holidays and winter break)Office Policy: 4 daysweek (M-TH) with a 5-hour shift (10a-3p), coming onsite to NYC office only on Weds.Timeframe: From ASAP-Jan 10, 2025 Responsibilities:Invoice and Payment Processing · Task: Submit and process all Communications Department invoices and related financial documentation, including Payment Request Forms (PRFs), Budget Reclasses, Actuals, and Company Card Expense Reports. · Deliverables: · Ensure all payment requests and financial documentation are submitted and processed without delay. · Provide confirmation of completed submissions to the Senior Manager, Communications Operations · Performance Standard: 100% timely processing of all relevant financial documents by December 20, 2024. 2. Vendor and Consultant Contract Management · Task: Manage the full lifecycle of Communications Department contracts with external vendors and consultants, from drafting to execution. · Deliverables: · Draft, review, and finalize contracts, ensuring compliance with the org's policies. · Coordinate with relevant internal teams and external parties to execute contracts on time. · Maintain a contract log for tracking progress and provide updates during weekly check-ins. · Performance Standard: All contracts processed from initial drafting to full execution within five business days of receipt. 3. Budget Tracking and Administrative Coordination · Task: Maintain the internal budget tracker for the Communications Department, coordinating closely with the finance team and Senior Manager, Communications Operations. · Deliverables: · Update the budget tracker weekly, ensuring all expenses, reclasses, and billings are accurately reflected. · Attend weekly check-in meetings with key finance stakeholders to ensure billing accuracy. · Provide a summary of any outstanding budget items during the weekly check-ins. · Performance Standard: Weekly updates to the budget tracker with 100% accuracy in billing and administrative matters.
Created: 2024-10-20