Executive Assistant to Investment Team

A global private equity firm with a fantastic culture and $11bn AUM is hiring for an Executive Assistant to support a team of 9-10 professionals. This role will require the ability to work in a fast-paced dynamic environment while multi-tasking and demonstrating forward thinking. This is a newly created role, working alongside two other admins on the team, as they have continued to build out this division.Salary commensurate with experience: $110-140k base + 20% bonus + fully paid benefits, 401k matchThis role is onsite 3-4 daysweek in Midtown East, NYC (mostly 3 days, but covers the 4 day in a rotation with other EAs).Responsibilities• Handle Calendar Management and Travel arrangements, and prepare expense reports• Schedule and coordinate various types of internal and external calls and meetings• Regularly monitor and adjust calendars given the dynamic nature of our business.• Plan international & domestic travel, itineraries, and local transportation for business trips.• Update calendars with travel arrangements.• Coordinate lunch and dinner reservations• Partner with other team admins to maintain sector materials and schedule sector events (offsite events and materials, etc.).• Assist admins in planning portfolio company BOD meetings and dinnersProfessional Experience Qualifications Desired skills and experience include:• Minimum 5+ years supporting executives in financial services (PE experience a plus)• Experience managing global travel itineraries, meeting planning and conference calls (including different time zones).• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook.• Bachelor's Degree.• Excellent interpersonal skills• Self-starter who demonstrates initiative and a team player mentality.• Able to multi-task and pivot reprioritize as new information emerges.• Thinks proactively and anticipates sees around corners.• Uses critical thinking to solve problems.Please share your resume to apply!You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early!

Created: 2024-10-20