Accounts Payable Associate III
OmniTRAX - denver, CO
Apply NowJob Description
POSITION SUMMARY The Accounts Payable Associate III performs data entry and analysis and tracks payments made by the Corporate Accounts Payable department. This position provides financial, administrative, and clerical support to the accounting department by ensuring payments are completed timely and accurately, verifying proper coding, and reconciling invoices according to established policies and procedures. The Accounts Payable Associate III demonstrates and adheres to the Company values of safety, honesty, ownership, respect, and teamwork to ensure a successful partnership with customers and employees, contributing to OmniTRAX's continued success. ESSENTIAL RESPONSIBILITIES Receive, process, verify and reconcile invoices Enter invoices for US entities, including Corporate, and match to purchase orders and sales contracts Work closely with tax department to ensure taxes are accurately assessed on invoices Maintain invoices out of general email system to ensure timely approval and payment Review invoices for appropriate documentation and approval prior to payment Research and resolve discrepancies by collaborating with appropriate departments and communicating with vendors Set up and maintain vendor records Process expenses reports and audit receipts to verify coding and accuracy Respond to internal invoice and payment inquiries and provide training on A/P procedures to employees as needed Document desktop procedures and process flows Vendor Statement reconciliations Retrieve, sort and distribute A/P mail for proper handling OTHER DUTIES Work on special projects and process improvement initiatives to maximize efficiency and effectiveness of the accounts payable department Perform other duties and projects as assigned SUPERVISORY RESPONSIBILITIES None REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES Bachelor's degree in Accounting or 5+ years' applicable experience Knowledge of general accounting principles, regulatory standard, and compliance requirements Organized, self-motivated, able to multi-task to work efficiently and meet company objectives Strong attention to detail; high degree of accuracy Time management: work under pressure to meet deadlines Strong customer service skills Excellent verbal and written communication skills; effectively converse with all levels of the company Intermediate computer skills in Microsoft Office Suite Professional integrity and accountability Work in fast-paced collaborative environment REQUIRED CERTIFICATIONS AND LICENSES None PREFERRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES Previous experience in Rail Transportation, Supply Chain Logistics, Manufacturing and/or Oil and Gas industries Experience working with NetSuite and Concur PREFERRED CERTIFICATIONS AND LICENSES None WORK ENVIRONMENT Work in a climate-controlled office and routinely use standard office equipment TRAVEL Minimal, as business requires COMPENSATION Starting Salary: $28.20 FLSA Status: Non-Exempt, Eligible for Overtime Eligible for Participation - Annual Discretionary Bonus PHYSICAL REQUIREMENTS Physical Requirements % of Work Time Remain in a seated position 80% Speak and hear clearly 100% Lift office products and supplies, up to 20 lbs. 20% Stoop, kneel, bend and reach 10% Dexterity to write and manipulate keyboard and mouse 100% We are proud to be an EEO/Veteran/Disability Employer
Created: 2024-10-19