Contractor_Site Supervisor
Be Strong International - hollywood, FL
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Job Overview The Site Supervisor will supervise the after-school program and ensure Funders and District guidelines are met. The Site Supervisor is responsible for providing program support, program reporting, data oversight and the coordination of staff and parent meetings and other positive youth development activities. The Site Supervisor will also coordinate all field trip logistics and bookings with the support of the Program Lead. Bachelor's degree preferred, Minimum 2 years of experience in after-school programs and /or youth programs. Additional Responsibilities and Duties. Recruitment of 40 students for the program per year (August - May, always keep a waiting list to ensure the site is at 100% contracted utilization). The program needs a minimum of 30 students consistently attending the program daily. Selection of eligible students for available program slots (6th, 7th and 8th grade). Ensure all the information requested in the student application is completed by the parent/guardians and no fields are left blank. Ensure all student parents receive the program's PARENT HANDBOOK. Create an emergency contact 'list' for students to take on field trips in case of emergency. Set-up and maintain proper care and cleanliness of the physical site for program activities (tables, chairs, supplies, snacks, etc.). Create individual file folders for each student enrolled in the program and keep these under lock and key. The folders must include the registration Turn in the weekly physical attendance log to Be Strong office every Friday. Turn in completed and signed bi-weekly timesheets, following the Be Strong payroll schedule. Supervise and administer all required assessment as per Scope of Services. Ensuring all assessments/surveys are administered to youth and parents when BSI requires. Schedule staff (paid and volunteer) to always cover staff/student ratio of 1:15. Create plastic-laminated emergency evacuation maps and post them in each classroom used for the program. Create emergency posters (nearest hospital, fire, police, poison control, switchboard). Schedule all necessary drills as indicated in the Private Provider Operational (PPO) Handbook. Submit requests for supply orders to the Program Lead. Schedule quarterly parent engagement events. Serve as liaison to school personnel (to maintain grade reports and monitor student progress). When possible, attend Be Strong training and meetings to improve professional skills and enhance the program activities. Work alongside Program Lead to coordinate and schedule 2 field trips per year. In case of emergency, accident, or injury, consult the Student Emergency Contact form for information on allergies, medical and doctor information, parent notification and authorized student pick-up. Incident/injury reports will be completed thoroughly and signed by staff, witnesses, and Site Supervisor on the same day as the incident occurs and scanned to BE STRONG by the end of the program day. Incidents requiring medical attention will be brought to the attention of the Program Lead, the Program Manager and contact parents immediately. Complete an incident/injury report and email to the Program Lead the same day and no later than 24 hours after incident occurrence. Safeguard student's confidentiality and family information, especially medical conditions and student's academic performance. Follow safety protocols set by Before and After School Child Care (BASCC) and laid out in the Private Provider Operational (PPO) Handbook. Follow Quality Standards Program Safety Check List to prepare for unnuanced safety visits. Capture daily attendance with sign in and each youth sign out signature through the electronic sign out system PDMS. Adhere to and implement all additional requirements as stipulated by the Before and After School Child Care (BASCC) program. Complete any required training before the deadline (as provided by the onboarding process or your direct supervisor upon hire). Other duties as assigned. Supervisory Administrative Responsibilities: Ensure that each youth signs into the program site daily. Ensure that each youth signs out daily. Ensure that only authorized individuals pick up the minor child at the end of the program day. Staff must have a charged cell phone and/or walkie talkies for immediate contact in case of emergency. Ensure that drinking water is always available to the youth (especially during physical education activities) to protect against dehydration. Ensure the safety of youth during program hours through a daily, documented monitoring for safety hazards (such as broken equipment or furniture, toxic or caustic chemicals or cleaning agents) of both indoor and outdoor space. Monitor the cleanliness of the bathroom facilities nearest to where the program is held and restock the paper and cleaning products as needed. Make sure children leave the room organized and clean for the following day. Ensure teachers assist youth with daily school homework. Make sure the youth's nutritional needs are met through the daily snack (or lunch/snack during longer program days). Have snack paperwork ready for submission when it's due (depending on each vendor). Document the development of youth's social skills (pre-test and post-test). Help prepare students for improvement in their academic performance. Follow the daily activity schedule approved. Model and reinforce the washing of hands and cleanliness, especially before meals/snacks and after using the bathroom. Place student work in their individual work folders for review by parents and program monitors. Always demonstrate respect for parents (and children) and invite them to join in regular program activities and special parent events. Cooperate with other staff and program enhancement providers (such as motivational speakers, arts program specialists, etc.). Assist youth in the use of educational computers and notebooks. If/when needed, the Site Supervisor can assign the Site Instructor to assist with above named tasks. Other duties as assigned. Required and/or preferred qualifications: Bachelor's degree preferred. English language is required (can read, write, and speak fluently). Minimum 2 years of experience in after-school programs and /or youth programs. Certified Teacher is a plus. Available to work the required program hours. Reliable personal transportation and personal cell phone. Proficiency in computer skills and programs such as Microsoft Office: Word, PowerPoint, Outlook and Excel. Time Management Skills Detail oriented. Excellent communication skills (written and verbal). Must possess a sense of urgency. Must be able to prioritize tasks effectively. Must be able to successfully pass Level II background check. Bi-Lingual (Spanish or Creole) is a plus. Competencies: The Site Supervisor will effectively lead staff and manage program operations. This individual needs to have strong communication skills for interacting with students, parents, staff, and school personnel and building positive relationships. Attention to detail is crucial for accurate record-keeping and compliance with guidelines. Problem-solving skills are required for handling emergencies and daily challenges. Effective time management and adaptability are needed for various duties and changing program needs. Characteristics Strongly Desired Creativity/Innovation:Develop new and unique ways to improve the image and functional capacity of the organization and to create new opportunities. Proactiveness and initiative are highly valued. Behave Ethically:Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and aligns with the values of the organization. Build Relationships:Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization. Communicate Effectively:Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. Focus on Client Needs:Anticipate, understand, and respond to the needs of schools, community organizations and individual clients to meet or exceed their expectations within the organizational parameters. Foster Teamwork:Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. Lead:Positively influence others to achieve results that support the sustainability of the organization. Make Decisions:Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. Organized:Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities. Plan:Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. Replicate Core Values: Implement core values for all tasks and activities within the workplace. Physical Demands: This position is regularly required to sit, stand, walk, speak, and hear. The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential functions. Limitations and Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis. We are an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status. Hiring is contingent to references and Level II background screening and Sex Offender background check successfully passed
Created: 2024-10-19