Office Administrator

ADAM LEITMAN BAILEY, P.C.Office Administrator Position Overview:The Office Administrator plays a key role in ensuring the smooth and efficient operation of the Firm by managing various administrative functions, including finance, human resources (HR), information technology (IT), and facilities management. This position requires strong organizational, multitasking, and communication skills, with the ability to oversee a wide range of duties in a fast-paced environment. The Office Administrator acts as the central point of contact for office operations and is critical to supporting a positive and productive workplace. This is a hands-on role responsible for controlling the day-to-day operations of the firm and driving its continued growth and success.Requirements:·      College degree in accounting or finance. Certified Public Accountant preferred.·      Experience: 3+ years of experience in office administration or a related role. Experience in finance is required. HR, IT, or facilities management is a plus.·      Skills:•      Strong organizational and multitasking abilities.•      Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).•      Familiarity with financial software (TABS 3), HRIS systems (Justworks), and IT troubleshooting.•      Excellent written and verbal communication skills.•      Ability to work independently and as part of a team.·      Leadership: Can confidently manage support staff and delegate as necessary, maintaining good interpersonal relations and communications with lawyers and support staff. Responsibilities:Finance:·      Provide accurate and timely reports outlining the operational condition of the Firm, including billing, collections, expenses and profitability.·      Establish, implement, and monitor financial controls and guidelines to increase revenue, reduce costs and maximize profitability. ·      Manage bank balances and cash flow requirements. ·      Process bi-weekly payroll.·      Manage banking and insurance relationships and coordinate annual renewals of the Firm's policies.·      Manage vendor relationships and continue to evaluate need for services.·      Reconcile credit card statements and load transactions into the General Ledger.·      Collaborate with outside accountant and tax provider to prepare financial reports and assist with annual audits and tax filings.·      Ensure proper documentation and filing of financial records.Human Resources (HR) Administration:Coordinate recruitment efforts by posting job openings, screening candidates, and scheduling interviews.Lead the onboarding process for new employees, including orientation and paperwork.Maintain and update employee records, including attendance, leave management, and benefits administration.Manage employee relations and performance.Ensure compliance with company policies and employment laws.IT Administration:Serve as the point of contact for basic IT issues, troubleshooting software, and hardware problems.Coordinate with external IT support providers for more complex technical issues.Set up Zoom voicevideo accounts for incoming staff.Maintain office technology equipment, including computers, printers, and phones.Manage software licenses, user accounts, and office systems (e.g., email, network access).Assist in implementing new technologies and system upgrades.Facilities Management:Oversee day-to-day office operations, ensuring a safe, clean, and functional work environment.Coordinate with external vendors for office supplies, maintenance, and repairs.Manage office security, including access control and safety procedures.Plan and coordinate office set-ups for incoming staff. Ensure compliance with health and safety regulations. Please send resumes with salary requirements to .  Firm Overview:By uniting many of the best real estate attorneys of our generation, Adam Leitman Bailey, P.C. has become one of New York's most prominent real estate law firms. The firm excels by solely practicing real estate law and only taking on projects and cases where it is among the best in the field. Adam Leitman Bailey, P.C. has achieved groundbreaking results in the courtroom, in the board room, at the closing table, in the lobbies of legislative bodies, and in every other venue where talented legal advocacy is key to its clients' interests.Adam Leitman Bailey, P.C. invites you to visit our testimonial page via our website to see for yourself what makes Adam Leitman Bailey, P.C. one of the best places to work!Benefits include: Rolls Royce of Health Insurance Plans, Firm Funded Dental and Vision benefit, Flexible Spending Accounts, 401(K) plan, Commuter benefits, Subsidized 80% Gym Memberships, free Broadway and Sports Tickets, unlimited nutritious snacks, and monthly in-office manicures and massages. The firm believes in diversity in the workplace. It offers a professional and positive work environment to all members of the firm.  For More Information About Our Firm:· Careers page: Testimonials: Why You Should Work for My Boss: Compensation and Benefits: Our Office: The Inside View: Honors and Awards: "We Really Are a Family": & Awards:· Crain's Best Places To Work· New York's Best and Brightest Company to Work For· Chambers USA: One of New York's Top Real Estate Litigators· Best Lawyers: The Best Lawyers of New York City for Real Estate Law· Top 100 Super Lawyers· Highest "AV" rating from Martindale-Hubbell· Bar Register of Preeminent Lawyers· Commercial Observer Most Powerful Real Estate Attorneys· America's Top 100 Bet-The-Company Litigators· American Lawyer: Top Rated Litigators

Created: 2024-10-19