Accounting Administrator
National Black MBA Association - atlanta, GA
Apply NowJob Description
The National Black MBA Association is seeking an Accounting Administrator. The Accounting Administrator will be the critical team player in the day-to-day processing of accounts payable, accounting, and administrative duties within the finance department. The Accounting Administrator is responsible for managing Accounts Payable with accompanying general ledger accounting responsibilities. Main duties include managing activities, resources, and responsibilities of A/P in conformance with established policies, practices, and procedures. About us: The mission of the National Black MBA Association® is to lead in the creation of educational, wealth building, and growth opportunities for those historically underrepresented throughout their careers as students, entrepreneurs and professionals. Essential Duties: Accounts Payable Verifies coding and proper approvals on invoices and expense reports, review batches for accurate data entry, schedule disbursements, audit preliminary payment reports & set up new vendors. Reconcile vendor accounts to ensure proper management - research outstanding issues/discrepancies; works to ensure all pricing and other issues are addressed. Maintains schedules to track and ensure monthly vendors are paid on time. Prepares and processes accounts payable disbursements via check and ACH. Maintains responsive and professional communications with all vendors, as necessary. Analyzes vendor accounts and negotiates extended terms with vendors, as necessary. Prints all accounts payable reports and maintains all accounts payable files. Reconcile bank accounts. Processing of 1099's annually. General Accounting Prepares analysis of accounts, as required. Demonstrates working knowledge of generally accepted accounting principles (GAAP) and good understanding and application of concepts and principles of accounting Ensures all business transactions are reasonable, appropriate, and comply with company policies & procedures Assists Finance team in reconciling accounts, monthly closings, and annual audit. Copies, files, and retrieves materials as needed. Relays changes of information to appropriate employees. Assists Controller and VP of Finance as needed, working on special projects as management requests. Respond to finance department-related requests and inquiries via telephone and email. Work on special projects at the request of the VP, Finance. Accounting Operations Oversee daily office operations not limited to maintaining office supplies and equipment inventory. Liase storage facilitation and data records management. Support Senior Director of Conference Operations and EA to the CEO and Board of Directors regarding travel. Manage the flow of petty cash by recording all monetary transactions. Update management on any financial discrepancies found during tax filing or invoicing duties. Archive financial documentation and updating accounting databases on a monthly, quarterly or annual basis as needed. Other duties as assigned. Education/Experience BA/BS in accounting or finance preferred. Two to four years of A/P work experience in a finance department. One to two years non-profit experience desired. Familiarity with Microsoft Dynamics 365 Business Central enterprise software a plus. Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor. Intermediate to Advanced experience using Excel and other products in Microsoft Office suite. Key Skills and Abilities: Demonstrates integrity and reliability in performing duties. Communicates clearly and consistently in performing duties. Demonstrates ability to explain transactions in clear and concise manner. Answers management and staff questions appropriately and professionally. Demonstrates ability to identify daily tasks/priorities and adjusts focus to address priorities while completing scheduled tasks. Demonstrates critical thinking skills and attention to detail. Demonstrates a team approach by offering to help others with responsibilities and tasks. Shares in and displays a commitment to company missions, vision, and goals to deliver a high level of billing and management services to physician partners and their related practices. Must be highly organized with exceptional attention to detail and accuracy. Ability to work effectively under pressure, with excellent skills in initiating solutions. Acts in a self-directed manner; takes responsibility for own actions before being directed by others. Seizes opportunities and is proactive in avoiding potential problems. All Staff Duties: Serves as leader to assure strong communications between NBMBAA and all external constituents. Actively seeks to learn the history of NBMBAA. Supports and promotes the association's mission. Assist in the planning and implementation of special events. Attend staff meetings. Performs other duties as assigned. NBMBAA is an equal opportunity employer.
Created: 2024-10-16