Sales Coordinator

JOB SUMMARY: Assist the Sales Department Staff with answering phones, coordinating schedules, filing important documents and communicating relevant information with other departments within the Lodge. Qualifications Minimum of a High School diploma; BS/BA is preferred or 1+ years of sales/event experience Available day and evening shifts, weekends and possible holidays Excellent communication skills, both written and verbal Prior technology, sales, hospitality or event planning experience a plus Technical aptitude and proficiency with computer software and programs Strong written and verbal communication skills Experience with Delphi is a plus Be a self-starter, passionate, ambitious, have the ability to work independently with a "can do" attitude Job Responsibilities Filing and general office duties General correspondence, including correspondence for General Manager. Able to meet deadlines Distribute function sheets and agendas weekly Maintain client files including documenting calls and conversations Weekly Checklist Group Responsibilities, if needed:  Enter Pick Ups, guaranteed counts for group meals, and any misc. needs of group while on the property Purging files of unnecessary documentation Type Banquet Tickets Run Weekly BEO's and Event Posting Report (with current room/cottage counts) and distribute/e-mail them to the appropriate departments and clients Handle Outgoing Mail Prospecting Calls (off season) Handle calls that come through the 7th phone line into the office and the line designated to this position. Prepare Giveaway Letters / Donation Letters On Site tours Handle Sales office duties while staff is away from the office or when needed Book groups with day meetings (within 30 days) and groups with overnight accommodations (that can be closed within the same phone call). Ensure adherence to laws and policies Maximize revenue and adhere to event profit guidelines for all assigned business. Other duties as assigned

Created: 2024-10-19