Facilities Coordinator
Flow MD - fort lauderdale, FL
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About the Role:The Facilities Coordinator will oversee the maintenance and operations of four buildings across two different markets, ensuring that all facilities are properly maintained, compliant with regulations, and operationally efficient. The ideal candidate will help draft Standard Operating Procedures (SOPs), schedule all work orders, manage preventive maintenance plans, and handle compliance across all properties. This role will also involve creating and managing an inventory tracker and working closely with Facilities and General Managers to ensure facilities remain current and compliant with relevant standards.Responsibilities:Help draft, revise, and implement SOPs for various facilities management tasks, ensuring that operations are standardized and efficientSchedule and prioritize all work orders to ensure timely completion and accurate documentation, while coordinating with the maintenance team to address urgent issuesDevelop, implement, and manage a preventive maintenance schedule for all MEP systems and other critical assetsEnsure that maintenance tasks are performed on time and documentedMonitor and ensure compliance with local, state, and federal regulations, including safety standards, environmental regulations, building codes and prepare for and coordinate inspectionsDevelop and manage an inventory tracker for all equipment, tools, and supplies, ensuring that inventory levels are sufficient and all items are accurately documentedCoordinate with vendors to schedule repairs, maintenance, and inspections, ensuring that all work is completed to a high standard and remains within budgetPrepare and present weekly and monthly reports on work order status, preventive maintenance, compliance activities, and inventory levels to the VP of Facilities, as well as Facilities and General ManagersWork closely with the VP of Facilities, Facilities Managers, and General Managers to support the overall facilities management strategy and ensure seamless operations across all propertiesIdeal BackgroundPreferred Bachelor's degree in Facilities Management, Business Administration, or a related field3+ years of experience in facilities management or a similar roleStrong organizational, project management, and communication skillsKnowledgeable in MEP systems, preventive maintenance, and relevant regulationsProficient with facilities management software and toolsCapable of handling multiple tasks, prioritizing effectively, lifting up to 25 pounds, and standing or walking for extended periodsAvailable for after-hours emergency response as needed
Created: 2024-10-15