Student Housing Administrative Coordinator (Temporary)
Loyola Marymount University - los angeles, CA
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The Student Housing Office is an auxiliary unit within the Student Affairs Division. This position is a part of the Administration & Operations Team within the Student Housing Office. Assist with the efficient operation of the Student Housing office by providing administrative support for the Student Housing Office Leadership Team, as well as clerical support for all other areas within Student Housing. Coordinate the communication and marketing efforts of the student housing office to resident and prospective students. Supervise student employees as assigned. Position Specific Accountabilities Support the Assistant Director of Operations in all day-to-day business needs, including scheduling appointments, managing calendars, and providing an exceptional level of customer service to all who contact the Student Housing Office. Oversee day to day functions of department and all programs housed within. Serve as initial contact for department and programs related inquiries from partnerships, prospective students, candidates, administrators, faculty, and staff. Provide clerical, personnel, and Workday support. Hire, on-board, train, and supervise 4-6+ student workers (Student Worker(s) and Graduate Assistants) in daily task management. Coordinate and collaborate in recruitment and marketing efforts across the Division. Serve as the customer service and operational excellence example for the Student Housing offices, demonstrating stellar communication skills written and verbal. Continually monitor, review, and revise department work schedules and office hours, manuals, handbooks, website, and social media for quality assurance. Create new documents as required. Maintain a system for ease of retrieval and distribution of program files, updates, and operational records. Collaborate with SES as appropriate to ensure all department Student Assistants work authorization contracts are accurate and submitted in a timely manner through Workday. Participate in all activities, events, and special projects for the department and affiliated programs, including, but not limited to recruitment, welcome orientations, advisory board meetings, retreats, engagement programming and collaboration, commencement, and other special events. Assist with maintaining residency records and files for all students. Track trends in inquiries, student feedback, culminating experiences, and initial screening of candidates' prior employment. Provide related reports as needed or requested. Maintain professional organized office environment, including associated classrooms, seminar rooms, copier/supply room, kitchen, job bulletin board, and guest lounge areas. Order and maintain office/classroom/pantry materials and supplies; monitor and place hospitality orders. Troubleshoot copier issues, classroom technology delivery systems, and provide immediate support to internal and external customers alike. Perform other related duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications Typically a high school diploma or its equivalent supplemented by coursework or on-the-job training. A Bachelor's or Associates Degree in business administration or related field is preferred. Incumbent will be expected to continue upgrading knowledge and skill sets. Minimum of 2 years of progressively responsible administrative and general office experience, preferably in a higher education environment. Exemplary communication skills (both written and oral) evidenced by background in preparing correspondence, publications, and comprehensive reports incorporating complex, highly technical information. Highly developed organizational and leadership skills. Ability to perform long range planning; coordinate efforts with multiple campus and service providers; facilitate problem resolution; analyze and administer programs and systems. Demonstrated computer competency and preferably knowledgeable of CMS management, Microsoft Office Suite, along Ability to manage large mailings accurately using mail merge, databases and spreadsheets. Availability for occasional evening and weekend support of and move-in/move out and various promotional activities Ability to compose correspondence and other written materials independently. Work effectively with a diverse population of students, parents, faculty, and staff. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. ***Please upload a resume and cover letter to apply for this position.*** Short-Term Assignment: Up to 60 Days Staff Temporary (Fixed Term) Salary range $22.88 - $28.61 Salary commensurate with education and experience. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit for more information.)
Created: 2024-10-15