Account Clerk II (Recreation and Parks)
Baltimore County, MD - cockeysville, MD
Apply NowJob Description
Salary: $37,350.00 - $42,988.00 Annually Location : Cockeysville, MD Job Type: MERIT Job Number: 03. Department: RECREATION & PARKS Opening Date: 10/09/2024 Closing Date: Continuous This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly. Pay Schedule I, Grade 20, Regular Schedule: 35 hours per week. A vacancy exists in the Department of Recreation and Parks. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring within this class may be filled from the list of eligible applicants. All interested transfer and promotional candidates must apply at this time. List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications. Note : Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time. You must attach your transcript(s), and/or degree(s), and/or professional license(s) certification(s) to your application. Unofficial copies are acceptable. Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application. Examples of Duties Job Purpose Under general supervision, prepares and maintains complete payroll and related records for a County Agency, OR performs complete accounting clerical work involving budgeting, procurement, collection, disbursement, and related functions; and does related work as required. Essential Job Duties Accounts Payable: Processes payments to suppliers against requisitions / purchase orders which were submitted in Workday by Management Analysts based upon Fund assignments. Confirms delivery of goods or receipt of services, research and reviews invoices for accuracy, resolves billing issues with suppliers or the Office of Budget and Finance as appropriate, and then processes payment of invoices by Supplier Invoice Request or Receipt in Workday. Assets Validation: Conducts annual and period confirmations of fixed assets, completes and submits reports to the Accounting Department. Copy Machines & Digital Duplicators : As Main Point of Contact, coordinates meter readings, reporting and facilitates communication between Agency users and the suppliers (i.e. Canon, ERC, etc.) of copy machines and digital duplicators. Grants Support: Provides daily support for grant activity including (a) Assisting with donation processing, (b) Assisting with grant record keeping, (c) and making payments via Workday receipts against requisitions, which become purchase orders that were created by Management Analysts against available grant funds. Nextraq GPS Reports: Reviews vehicle fleet daily reports, weekly reports and violation alerts. Takes appropriate action based upon standard operating procedures. Office Supplies : Coordinates contact between Agency users, the Procurement Dept. and suppliers (i.e. Office Basics, WB Mason, Shred It, Water Coolers) for office supplies. Petty Cash: Coordinates Agency-wide petty cash disbursements and associated paperwork. Revenue Support: Provides daily support for revenue collection, processing and record keeping, including (a) CivicRec / Forte transaction reconciliation by performing Workday Ad Hoc Bank Transactions to book revenue deposits, taxes and security deposits, (b) Collects and processes in-person revenue delivery via Miscellaneous Cash Receipt forms & supporting documentation for cash, checks & money orders, (c) Issues refunds or make payments to suppliers from Liability / Ledger Accounts holding security deposit funds. SharePoint Budget Codes: Communicates issuance of budget codes required for PM work order requests. Special Projects: As required / requested. Workday Approvals : Reviews and approves transactions in Workday such as, (a) Staff Mileage & Parking Expenditure Reimbursements, and (b) PCard transaction validations. Examples of Other Duties Performs other related duties as required. NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed. Qualifications Education and Experience Graduation from a recognized high school, or an appropriate equivalent; Plus Two years' experience in bookkeeping, accounting or auditing work. Additional education in bookkeeping, accounting, or auditing may be substituted, on a year-for-year basis, for the required experience. Additional experience as described in the duties of the position may be substituted, on a year-for-year basis, up to a maximum of four years. Knowledge, Skills, and Abilities Knowledge of bookkeeping and accounting principles and practices Knowledge of office functions, procedures, and methods Ability to understand governmental rules, regulations, and procedures Ability to maintain a wide variety of complete accounting records Ability to use office machines and Equipment necessary to perform the duties required of the position Proof of Licenses, Certifications and Education Applicants are required to submit proof of professional licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application. Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. () Mail or deliver documents to: ATTN: Account Clerk II - Rec and Parks Office of Human Resources Baltimore County Government 308 Allegheny Ave. Towson, MD 21204 You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable. EXAMINATION PROCEDURE Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes. Conditions of Employment Employment Background Investigation Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks. Employment Benefits for Full-Time, Merit or Classified Employees Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise. Equal Opportunity Employer Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants. Smoke free workplace All Baltimore County offices are smoke free. Drug free workplace Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination. Salary Annual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance General Increases - Cost of living increases and adjustments may be granted as legislated. Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County. Employee Assistance Program Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life. Health Insurance Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include: Medical, Prescription, Dental and Vision insurance. Flexible Spending Accounts Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs. Life Insurance Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000. Retirement Employees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions. Paid Leave Paid benefits listed below vary depending upon the Classification. Sick Leave Vacation Leave Personal Leave Holidays Bereavement Leave Jury Leave Military Leave Baltimore County Employees Federal Credit Union Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services. Direct Deposit Payroll through direct deposit to the financial institution selected by employee is required. Educational Assistance 70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group. Deferred Compensation Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice. Disclaimer This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions. 01 1) The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. If you cite experience in your response that is not included on the Work History section of this application, your application may be considered incomplete, and you may not receive further consideration for this position. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience. I have read and understand the above instructions. 02 Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time. I have read and acknowledge the above statement. 03 Are you currently a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government? Employees of Baltimore County Public Schools, Baltimore County Public Library, Baltimore County's court systems or Baltimore County Community College and employees of temporary services used by the County are not considered employees of the Baltimore County General Government. Yes No 04 Select the option that best describes your level of education and experience. You must attach proof of education to your application. High school diploma or appropriate equivalent plus two years' experience in bookkeeping, accounting, or auditing Associate's degree or 60 college credits in accounting Bachelor's degree in accounting Master's degree in accounting I do not have any of the above combinations of education and experience. 05 Provide specific example(s) of the experience you have with bookkeeping, accounting, or clude the employer(s) and date(s) you performed these duties.Be certain that this experience is also described, in detail, on the Work History/Experience section of this you selected, I do not have any above combinations and experience, please respond by entering N/A to this question. 06 Do you have experience either working for or working with a Recreation and Parks organization? Yes No 07 Provide specific example(s) of your experience either working for or working with a Recreation and Parks organization. Include the employer(s) and date(s) you performed these duties.If No, respond by entering N/A to this question. 08 Do you have experience reviewing, authorizing or monitoring expenditures? Yes No 09 Provide specific example(s) of your experience reviewing, authorizing or monitoring expenditures. Include the employer(s) and date(s) you performed these duties.If No, respond by entering N/A to this question. 10 Do you have experience preparing journal entries, posting charges or other financial data to general and special ledgers? Yes No 11 Provide specific example(s) of your experience preparing journal entries, posting charges or other financial data to general and special ledgers . Include the employer(s) and date(s) you performed these duties.If No, respond by entering N/A to this question. 12 Have you ever had a company and/or organization procurement/credit card issued to you for the purpose of purchasing commodities or services? Yes No 13 Provide specific example(s) of your experience using a company and/or organization procurement/credit card issued to you for the purpose of purchasing commodities or services. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this No, respond by entering N/A to this question. 14 Provide specific example(s) of the experience you have working with clude the employer(s) and date(s) you performed these If you do not have this experience, respond by entering N/A to this question. 15 Do you have experience working with the Workday Financial system? Yes No 16 Provide specific example(s) of your experience working with the Workday Financial system. Include the employer(s) and date(s) you performed these duties. If No, respond by entering N/A to this question. 17 Do you have experience with Microsoft Office Products (Excel, Word, PowerPoint, Outlook, etc.)? Yes No 18 Describe your level of expertise and provide specific examples that reflect your skill level for each application. If you do not have this experience, respond by entering N/A to this question. 19 Do you have experience with Nextraq or other Fleet Tracking applications? Yes No 20 Describe your level of expertise and provide specific examples that reflect your skill level. If you do not have this experience, respond by entering N/A to this question. 21 This position requires working with suppliers, internal department colleagues and building relationships with staff in other County agencies either on the telephone, via virtual meetings or in person. Describe your experience of the above listed job duties and provide specific examples of the employer(s) for whom you performed these duties.If you have not performed any of these duties, respond by entering N/A to this question. 22 Positions in this classification handle very sensitive and confidential information. Mishandling and/or communication of this sensitive and confidential information will result in termination of employment. I understand the above statement and agree with the resulting consequences of my actions in regards to the mishandling of sensitive and confidential information. Yes No 23 Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.Are you willing and able to accept these conditions of employment? Yes No 24 I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information, visit log into your account, and edit your profile. I have read and acknowledge the above instructions. Required Question
Created: 2024-10-15