Procurement Analyst I-II
Frederick County , Inc. - annapolis, MD
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Salary: $57,218.00 - $91,549.00 Annually Location : Winchester Hall - Frederick, MD Job Type: Full-time Regular Job Number: FY Department: Procurement and Contracting Opening Date: 10/03/2024 Closing Date: 10/21/2024 4:00 PM Eastern JOB INFORMATION The Office of Procurement & Contracting is a customer service office that relies on teamwork and mastery of the Procurement Code in order to effectively and efficiently lead agencies through the purchase of their requirements. While mostly a self-starting, autonomous position, this position also works in a team mentality with the rest of the Procurement & Contracting team. Although the candidate will have ample experience in the field of construction procurement, this position will have a series of mentors for support through the probation period. Flexible work hours and telework may be available after the probationary period. Exempt; full-time; 40 hours per week; Monday - Friday; 8:00 a.m. - 5:00 p.m.; full benefits; This professional, administrative position works with the Procurement & Contracting team and is responsible for the implementation and management of procurement contracts and pricing agreements. In addition, this team member uses knowledge of commodities, professional purchasing methods and procedures to arrange the purchase of specified materials, supplies and equipment for County government. Interpersonal communication, technical and professional writing, and negotiation skills are essential to this position. A team-focused approach makes this a fun team to work with and our team works with every division and level of County government. This is an entry-level position and extensive training will be provided. This position has growth opportunity after certification and experience is received. Direction may be given to support staff within the department. Supervision is received from the Procurement Supervisor and Director of Procurement and Contracting. NOTE : The upper pay range reflects possible wage rates for internal County transfers and promotions. For transfers and promotions, wage rates are calculated per County policy. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today. TOTAL COMPENSATION PACKAGE: Frederick County offers an extensive compensation package to reflect how much we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee. 11 days of Vacation leave with increase after 2 years of employment 15 days of Sick leave with unlimited annual carryover 11 paid scheduled holidays, plus 2 additional floating holidays Day 1 coverage of comprehensive Medical Insurance Plan option to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending 100% County paid 2x annual salary Group Term Life Insurance benefit Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program Generous Tuition Reimbursement Program County and Employee funded Defined Benefit Pension Plan Vesting after 5 years of service Additional service credit for eligible previous public service, military service, etc. Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, etc. For more information, visit our benefits page on the Frederick County Government job opportunities webpage ESSENTIAL DUTIES AND JOB RESPONSIBILITIES Identify, recruit and pre-qualify service providers and suppliers; prepare solicitation documents (RFPs, IFBs and quotes) for issuance to prospective offerors and bidders Chair pre-bid and pre-proposal meetings; participate in pre-bid site visits; receive bids; conduct bid openings; coordinate appropriate distribution to technical evaluators Coordinate technical reviews/evaluations of bids; conduct bid evaluation and tabulation; lead price negotiations; prepare bid award recommendations Perform price and cost analyses of bid submittals and proposed change orders; coordinate equitable pricing of and agreement on change orders Monitor supplier/vendor status and performance directly and through communication with requisitioners Develop and distribute internal procurement status reports; conduct presentations to management on procurement activity Develop and maintain official documentation of all procurement actions; ensure compliance of purchasing operations with Federal, State, local and County rules and regulations Support business development initiatives and proposal preparation activities; assist in pricing determinations and recommendations for utilization of suitable suppliers and vendors Participate in pre-procurement planning with internal clients; review usages to determine where contractual agreements are economically advantageous; coordinate/consolidate the needs of various departments to achieve economies in commodity costs and processing costs; develop, coordinate and report to Director on cost reduction efforts OTHER DUTIES: With required approvals, prepare and issue purchase orders, award and administer contracts, and coordinate supplier/vendor acceptance Coordinate responses to requests for clarification and/or information; facilitate appropriate resolution of disputes and supplier/vendor performance problems; respond to inquiries and requests from project management and operations counterparts Review purchase requisitions to ensure accuracy, compatibility and consistency with procurement policies, practices and risk mitigation strategies; promote adherence to County procurement policies and practices by participating in internal trainings for employees Perform other related duties as required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. QUALIFICATIONS AND REQUIREMENTS The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Procurement Analyst I Requirements: ($57,218.00-$91,549.00/year) Bachelor's degree Minimum 2 years of business support work experience NOTE: A combination of relevant education, work experience and/or certification may be considered towards the overall requirements of this position. Procurement Analyst II Requirements: ($61,224.00-97,958.00/year) Bachelor's degree Minimum 4 years of business support work experience, which must include a minimum of 2 years experience in government procurement or contracting NOTE: A combination of relevant education, work experience and/or certification may be considered towards the overall requirements of this position. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of legal requirements governing public works construction Considerable knowledge of purchasing principals, methods and practices Knowledge of construction and engineering documents, including "front end" documents Ability to effectively read and understand contracting plans/documents Ability to effectively access and utilize the Microsoft Office Suite applications Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision Ability to develop and maintain effective working relationships with co-workers, elected officials, vendors and the general public Strong and effective spoken and written (English) communication skills, including the ability to effectively plan, prepare and present information before varied audiences PREFERENCE MAY BE GIVEN FOR: Experience working with an automated procurement system Related experience in municipal/local government Experience writing Requests for Proposals with little to no assistance in determination of specifications Professional certification i.e.Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM), Certified Purchasing Card Professional (CPCP) PHYSICAL REQUIREMENTS / WORKING CONDITIONS: While working in this position, the employee is constantly sitting; rarely walking, climbing, stooping, lifting up to 20 pounds, and performing repetitive motions. While working in this position, the employee is constantly indoors; rarely outdoors, walking on uneven ground, and wearing protective equipment. ADDITIONAL INFORMATION / EXAMINATION PROCESS Ability to provide own transportation, as needed Available for varied working hours and workdays as needed to accommodate meetings and other departmental commitments EXAMINATION PROCESS (may include): 1) An evaluation of training and experience 2) One or more interviews Retirement Plan: A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability. Health Insurance : County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment. Dental Insurance: Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance. Flexible Spending Accounts: The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses. Life Insurance: Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents. Savings Plan - Deferred Compensation: The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Educational Reimbursement Program: County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG. Employee Assistance Program: This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem. Leave Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year 0 - 2 years 11 days 2 - 10 years 17 days 10 + years 24 days Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year. Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement. NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours. Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military. Holidays: The County observes 10 holidays every year and 11 are observed on years of General Elections. For additional information on Frederick County Governments benefit package, please visit the Division of Human Resources website at All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013. 01 Which best describes your level of education? Less than Associate's degree Associate's degree received Bachelor's degree received Advanced degree received 02 How many years of experience do you have in a business support role? I have less than 1 year of experience. I have 2 years of experience. I have 3 years of experience. I have 4 years of work experience. I have 5 years of experience. I have 6 or more years of experience. 03 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the requirement. 04 Do you have at least 2 years experience in government procurement or contracting? Yes No 05 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further. 06 Do you have experience working with automated procurement systems? Yes No 07 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the preference. 08 Do you have work experience in municipal or local governments? Yes No 09 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the preference. 10 Do you have experience writing Requests for Proposals with little to no assistance in determination of specifications? Yes No 11 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be granted the preference. 12 Do you have any professional certifications, such as CPPB, CPPO, CPSM, CPCP? Yes No 13 Please provide details regarding your related certifications in the text box below: Required Question
Created: 2024-10-15