Legal Administrative Assistant, Medical Malpractice
Russell Tobin - raleigh, NC
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Title: Legal Administrative Assistant, Medical MalpracticeLocation: Raleigh, NC (hybrid)Type: Direct Hire, Full-timeCompensation: $50,000-59,000 base + OT and bonusOur client, a reputable regional law firm, is currently seeking a Legal Administrative Assistant with experience in medical malpractice or related area to join its office in Raleigh! In this role, you will work with attorneys and paralegals in all day-to-day work, including drafting legal documents, maintaining case files, performing legal research, and prepping for hearings, depositions, mediations, and trials. Candidates should be experienced in the entire lifecycle of a case and running a case administratively from beginning to end. This position is a full-time, direct hire position with the firm in its Raleigh location. While a hybrid work environment (3 days in, 2 days remote weekly) is possible, all new hires must be onsite 5x per week the first 90 days. Responsibilities:Set up new files, including preparation of conflict worksheet (including review of new file contents for names and relationships of parties and communication with attorneys.Setup any templates for reports, answers andor discovery in document management software.Maintain attorney client list, deadlines and calendar.General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received andor produced.File general correspondence, e-mails andor other legal documents in document management software.Prepare and edit general correspondence, pleadings andor discovery from attorney dictation, with same day turnaround time.Draft form or enclosure letters to court personnel, opposing counsel, employer, etc.Related copying, scanning, faxing, etc.Field and handle phone calls that may come in for attorney in attorney's absence.Review and process incoming and outgoing mail; scan and save to document management software.Possible scheduling of meetings, hearings, depositions, mediations, etc., and calendar same.Prepare and update indices of pleadings, discovery, and other file materials (including medical records if not preparing chronology).Draft, process andor maintain Medical Records requests.Request checks for any filing fees or other court expenses. Process vendor invoices.Request court reporters and reserve conference rooms for depositions, mediations, etc. as needed.Prepare closed files, including offsite storage andor shredding; coordinate with the Finance Department to close in our system and final bill; close matters in docketing system.Prepare expense reimbursements.Back up other Legal Administrative Assistant(s) as requested or assigned.Qualifications:Bachelor's or Associate Degree, or 5+ years of experience as a legal support professional. Experience in Medical Malpractice is preferable, but will all consider candidates with any type of insurance defense background.Experience running a case administratively from beginning to end. Proficiency with Microsoft Office Suite, including Microsoft WordKnowledge of document management, billing, docketing, and e-discovery legal software.Excellent client service and interpersonal skills with the ability to interact well with and respond to the needs of all levels of individuals.Ability to communicate clearly and concisely in oral and written form.Highly organized with attention to details, including the ability to own and prioritize all aspects of the position and meet deadlines in a dynamic, fast-paced environment.Effectively manage and maintain confidential information.Self-starter with the ability to work independently, or as part of a team, using initiative in all aspects of assignments.Ability to read and absorb complex information quickly and accurately.Ability to provide paralegal andor administrative support for two or more attorneys.
Created: 2024-10-13