Executive Assistant, Executive & Brand Strategy

JOIN THE FULL PICTURE TEAMOPEN POSITIONExecutive Assistant, Executive & Brand StrategyREPORTS TOChief Strategy OfficerTHE COMPANYFull Picture is an award-winning, bi-coastal agency with a team of highly creative individuals who live and work at the crossroads of fashion, beauty, entertainment, and technology. As an agency, we forecast trends, identify key moments, and capture the public's interest to bring our clients' ideas to lifeOVERVIEWThe Executive Assistant position is both creative and provides comprehensive support to a senior executive in the company's Executive & Brand Strategy division. The ideal candidate should have 2-3 years of experience and must be a confident communicator, problem solver and demonstrate a level of maturity, discretion, and presence necessary to work with all levels of executives and personality types. Candidates must be particularly well-organized, detailed-oriented, flexible, and able to work independently and within a team, and enjoy the challenges of supporting a busy division. Must respond expeditiously to diverse assignments, take responsibility for tasks from beginning to end, and consistently operate with a sense of urgency without losing sight of the details.The ideal candidate will demonstrate the ability to interact with staff, clientele, and all external contacts"”in a fast-paced environment, sometimes under pressure, proactive, resourceful and efficient, with a high level of professionalism and confidentiality"”critical to this role. Unflappable loyalty, a strong sense of commitment, and the ability to manage highly sensitiveconfidential information with unwavering discretion is also essential.RESPONSIBILITIESResponsible for administrative support including scheduling meetings, calls, booking travel, processing time cards, meeting prep, and helping to coordinate logistics for events + various other meetingsHandle daily operational activities of the department including reading relevant papers publications and flag articles of interestResearch and create any necessary prep materials for executiveHelp conceptualize ideas and create materials for client projectsMonitor trends on social mediaTake detailed notes for all calls with clear next steps for executiveTrack all project deliverables; ensuring projects are completed on timeCommunicate and work with internal teams to gather datainformation and manage expectationsHelp maintain the executive's network by keeping relationship maps updated and drafting check in emails or help set meetingslunch when necessaryDraft slides, meeting notes and documents for executiveDemonstrates an understanding of client businesses and key industriesDemonstrates basic familiarity with different marketing channels, strategies, tools, trends and overall best practicesOFFICE RESPONSIBILITIESHelp open the office on Tuesdays and Thursdays, or as neededGreet all guests, messengers, and clients with a bright and friendly dispositionMonitor, order and stock all office kitchen suppliesAct as primary contact for all external office vendors (cleaning woman, special delivery services, handyman, etc.)Distribute all incoming mail and packagesHelp maintain general aesthetic of the office, including key areas such as the kitchen, copy room, and conference roomsSKILLSQUALIFICATIONSPassion for creative content, brands, technology, entertainment, pop culture and marketing2-3 years of relevant work experiencePositive, can-do approach to all tasksAbility to manage multiple client deliverablestimelines while working in a fast-paced environmentExceptional communication skills, written and verbalDirect experience dealing with confidential information with integrityMust be available to the team during and outside of standard business hoursAbility to work independently and with a teamAbility to generate ideas and work within minimal guidanceStrong analytical and problem-solving skills; research skills are a mustDetail-oriented and deadline driven with excellent written skillsStrong communication and interpersonal skillsExtremely organized and able to multi-task efficientlyAbides by timelines and has ability to prioritize tasks based on urgencyMust be resourcefulProficient in Google products G SuiteThe Spirit of Full PictureWe take great pride in everything we do to nurture the well-being of our employees - from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities.We are an equal opportunity employer, and we welcome all smart, creative, future-focused pany Benefits & ProgramsFull time team members are eligible for the following:Comprehensive medical benefits including health, dental and vision coverageRemote-friendly, hybrid work model with offices in New York and LAPTO plan that varies by level and tenureDesignated days off for mental health and wellness401(K) planQuarterly Company outings and team activities designed to promote knowledge and connectivityFull Picture University (FPU) and CEO master classes to fuel professional growth and developmentMentorship from seasoned industry expertsHOW TO APPLYPlease send a cover letter, resume, and salary requirements to with the subject "Executive Assistant, Brand & Strategy".No phone calls or emails.

Created: 2024-10-19