Warehouse Manager / Purchasing Specialist
Summit Fire & Security - pasadena, TX
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JOB SUMMARY : The Warehouse Manager, Purchasing Specialist manages and coordinates all warehouse activities, operations, and staff to ensure conformance to established procedures; implements practices that improve the effectiveness and financial performance of the supply chain. This position also provides purchasing duties to ensure adequate and correct material, equipment and supplies are onsite on a timely basis. ESSENTIAL JOB DUTIES: Manages all warehouse activities in support of service and construction operations including but not limited to receiving, storing, picking, and shipping materials. Reviews, analyzes, modifies, and implements efficient and effective department processes, policies, and procedures. Maintains strict inventory control. Ensures accurate and timely shipments and receipts. Enforces established safety guidelines; promotes a safe workplace. Maintains accurate records and metrics, performs audits as necessary. Performs quarterly and/or annual physical inventories; provides inventory reports. Processes returned, rejected, and obsolete parts. Establishes and maintains professional communication with vendors in alignment with SFS and Corporate practices. Manages expenses within approved budget constraints. Identifies, documents, and implements opportunities for continuous improvement. Maintains a working knowledge of all operating systems pertaining to the work area. Hires, trains, supervises, motivates, and develops warehouse staff; manages schedules and workflow, as approved. Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations. Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance. Direct salvage of damaged or used material. When material is determined to be damaged, material is labeled accordingly and separated from good material to ensure that material is not used. Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions. Purchasing Specialist Properly perform Request for Quote (RFQ) procedures for assigned area, to ensure best practices are honored (best price and/or best quality) per company policies and procedures. Compare vendor acknowledgements with purchase order to acknowledge and "commit" the purchase order for accuracy of Sage and additional database information systems. Track and communicate delivery of product in accordance with job demands and schedules. Resolve product errors by communicating with relevant internal customers (Technicians and Managers and/or onsite contact). Support Shop Technicians and Warehouse Manager for covering duties to included, and not limited to emergency orders, inventory counts, backfill, organization, etc. Support Warehouse Manager in achieving stocking counts and ordering completion. Report stock inventory needs based on reporting. Support Purchasing Manager in achieving minimum shrink counts. Order products and goods for warehouse inventory per company policies and procedures, adjusting as warranted and communicated with Purchasing Manager. Prepare and analyze reports relevant to positional duties as requested or warranted. Communicate with internal and external customers, up and down chain of command, effectively. Collaborate within purchasing department for efficient supply chain management and inventory control. Keep up to date on new and emerging supplies, products, and practices as it relates to positional requirements within assigned areas: Fire Suppression (Fire Extinguisher, Pre-Engineered, Engineered, etc.), Fire Sprinkler, Electronics (Fire Alarm, Security, and related) Other duties may be assigned. QUALIFICATIONS The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications. Education, Training, Certifications: High School Diploma or GED, required. Experience, Knowledge, Skill Requirements: 3 years warehouse experience, required. Knowledge of Fire Life Safety equipment, material, and tools; highly preferred. 2 years supervisory experience, preferred. Forklift experience, and were necessary, current certifications and/or licenses. Frequent local travel. Must be able to lift >50 lbs. Communication Skills: Must have the ability to read, write and communicate in English with employees and customers. Systems and Software Skills: Ability to operate a computer and use Microsoft Office with intermediate Excel skills required. Other Qualifications: Valid driver's license with acceptable driving record required. Must be able to comply with SFS's Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement PHYSICAL & WORK ENVIRONMENT REQUIREMENTS Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties. Physical Requirements: While performing the duties of this job, the employee is required to sit for long periods. Employee will frequently be required to bend, kneel, balance, lift Work Environment: Employee will consistently be required to work inside and outside in hot/cold temperatures while standing on hard surfaces. Occasionally be exposed to cramped quarters, moving machinery, dust, fumes, and odors. As appropriate, wear personal protective equipment, as required by company safety policies. We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Affirmative Action employer. While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.
Created: 2024-10-12