Personal Assistant

Our client is looking for a part-time personal assistant house hold manager to join their team. In this role you will work 3 days a week in the UES home office location. Candidates should have 3-5 years of experience of being a personal assistant, open to working 3 days a week (at maximum), be extremely professional, and tech savvy. Comp: Up to 60K RESPONSIBILITIES & DUTIES:Ability to manage and be a liaison with household staffSource vendors such as contractors, real estate and travel agents as neededTechnical implementation and support (computer, audio visual, and home systems)Managing regular maintenance and seasonal cleaningExtensive project management for home renovation tricate, multiple calendar management (couple and children). Highlight priorities and rearranging appointments and meetings as neededCreate detailed itineraries for domestic and international travel arrangements including ground transportation, meeting times, meal arrangements, accommodations, and private jet travelPerform ongoing record keepingreporting for the familyFacilitate and assist with personal purchases for the family including personal items, gifts, and other supplies in the home.Plan dinners and events with staff and principals to assure the smooth running of each event, attend events. Book service staff as needed (including background checks, NDAs, and site visits; work with outside chefscaterers as needed for special events, coordinate schedule and share event management with other team members as needed, update Household calendar with guest list and details of event. Supervise event when new catererschefs are onsite, menu approval, guest lists, dietary restrictionsQUALIFICATIONSREQUIREMENTS:3-5 years of support experience for a family with multiple houses and staff members.Must be technologically proficient - experience with project management platforms a must (examples include TrelloGoogle Docsetc.)Basic IT skills a must - being able to troubleshoot issues in homes with lots of technology and systems.Experience managing vendors and contractors for several projects at once.Experience recruiting and training staff including evaluating performance and hiring, firing, and basic employment law.Good communicator - both verbal and written.Detail-oriented and thorough approachResourceful - able to solve problems with least amount of management involvementTeam player attitudeAbility to prioritize and multitaskPersonable and outgoing demeanorMust be flexible to work weekends and evenings for family needs and activities, andor be available after hours for support and communicationAt least a bachelor's degree

Created: 2024-10-19