Assistant Treasurer
Orange County Fire Authority, CA - san francisco, CA
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Salary : $97,531.20 - $155,043.20 Annually Location : CA 92602, CA Job Type: FULL-TIME Job Number: BS Department: TREASURY & FINANCIAL PLANNING Opening Date: 10/07/2024 Closing Date: 11/3/2024 11:59 PM Pacific DESCRIPTION This classification is scheduled for the following cost of living adjustments: 2.50% effective June 27, 2025 2.50% effective June 26, 2026 The Orange County Fire Authority (OCFA) is currently recruiting to fill one (1) vacancy in the Business Services Department, Treasury Division. This recruitment will be used to fill the current vacancy and establish an eligibility list for future vacancies. The ideal candidate will have experience providing in investment portfolio management, cash flow management, and budget and/or financial analysis. DEFINITION Under general direction, performs complex and responsible professional duties in support of all programs and activities related to the Authority's investments; monitors and manages the Authority's investments by tracking cash flows and forecasting future cash flow needs, analyzing investment opportunities, maintaining current knowledge of appropriate laws and their applications, and making recommendations and reporting on investing surplus funds in compliance with the Authority's investment policy; provides highly complex and responsible support to the Treasurer in areas of expertise; and performs related duties, as assigned. The ideal candidate will have experience providing in investment portfolio management, cash flow management, and budget and/or financial analysis. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Treasurer. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is an advanced-level professional classification. Incumbents work under general direction and exercise a high level of discretion and independent judgment in performing the full range of advanced and complex professional treasury and investment duties including interpretation and implementation of financial policies and procedures, investment performance analysis, and development of cash flow projections. This class is distinguished from the Treasurer by the latter's responsibility for the management and supervisory authority in planning, organizing, and directing the full scope of operations within the Treasury Division. ESSENTIAL FUNCTIONS EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Provides complex professional and technical assistance in the administration and implementation of the Authority's treasury programs. Maintains the investment portfolio and database and compiles the monthly and annual investment reports; monitors portfolio interest income to ensure accurate and timely receipt and allocates interest to various funds. Monitors and distributes daily report on cash flow activities and balances; oversees bank account balances and treasury reconciliations; resolves any banking issues or discrepancies; monitors bank fees to ensure compliance with contract. Prepares cash flow and interest income projections utilizing budgetary and/or economic assumptions and analysis. Acts on behalf of the Treasurer in the Treasurer's absence by making investment decisions for execution by the Assistant Chief of Business Services; makes presentations before the Board of Directors and Finance Committee. Assists with the issuance and administration of short- and long-term debt including lease purchase transactions; monitors the retiree medical defined contribution plan and coordinates actuarial studies. Performs research and due diligence background checks of brokers and/or financial professionals to ensure proper licensing and evaluate performance history. Monitors interest income and allocates interest to the various funds based on cash and investment balances. Keeps abreast of investment market conditions; formulates portfolio strategy in accordance with investment policy and changes in the market. Provides highly complex staff assistance to the Treasurer; conducts a variety of studies and special projects; prepares reports and other necessary correspondence related to assigned activities and services. Attends and participates in professional group meetings; stays abreast of new trends and innovations in treasury and investments; researches emerging products and enhancements and their applicability to Authority needs. Monitors changes in federal, state, and local regulations, analyzes impact, and recommends and implements policy and procedural changes after approval. Establishes and maintains internal control procedures and ensures that accounting standards are met. Performs other related duties as assigned. MINIMUM QUALIFICATIONS An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. EDUCATION (position requirements at entry) : Bachelor's Degree in Accounting, Finance, or a related field EXPERIENCE (position requirements at entry): Five (5) years of increasingly responsible experience performing investment transactions for a governmental entity. LICENSES AND CERTIFICATIONS (position requirements at entry) : Possession of a valid California Class C Driver License is required at time of appointment. This classification is subject to enrollment in the California DMV Pull Notice Program, which periodically provides Risk Management with the incumbent's Driver License records and status. Certified Public Accountant (CPA) designation is desirable HIGHLY DESIRED QUALIFICATIONS: Public sector budget experience KNOWLEDGE, SKILLS, AND ABILITIES (position requirements at entry) : Knowledge of: Modern principles, practices, and methods of public and governmental accounting and financing, including public fund investment. General principles and practices of financial analysis and data processing and its applicability to treasury and investment operations. Methods of monitoring and analyzing investment performance, including strategies for maximizing profit. Principles and practices of public finance including debt issuance and reporting. Generally Accepted Accounting Principles. Principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective financial reports. Record keeping principles and procedures. Applicable federal, state, and local laws, codes, and ordinances relevant to the area(s) of responsibility. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Authority staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination. Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation. Ability to: Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. Recommend and implement goals, objectives, and practices for providing effective and efficient services. Analyze and interpret investment market activities and trends using economic indicators; develop, recommend, and implement short- and long-term investment actions; and perform investment transactions. Implement investment strategies in a public agency government setting. Prepare clear, complete, and concise financial documents and reports. Analyze complex financial data, documents, and reports, and draw sound conclusions. Analyze, interpret, summarize, and present financial information and data in an effective manner. Perform arithmetic, financial, and statistical computations accurately. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively represent the department and the Authority in meetings with individuals; governmental agencies; community groups; various business, professional, and regulatory organizations. Learn and understand the organization and operation of the Authority and of outside agencies as necessary to assume assigned responsibilities. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. SUPPLEMENTAL INFORMATION TENTATIVE SCHEDULE OF EVENTS Recruitment Closes - Sunday, November 3, 2024 at 11:59 p.m. Oral Interviews - Week of November 18, 2024 Selection Interview - Week of December 2, 2024 Start Date - Approximately January 13, 2025 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various Authority and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. PRE-HIRE REQUIREMENTS: Before an employee is hired, he/she must successfully complete pre-employment requirements including, but not limited to: fingerprinting and background check, reference check, DMV check, licensure/certification check, Oath of allegiance to the United States of America and the State of California, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All job offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFA's designated physician. HOW TO APPLY FOR THIS POSITION: When the recruitment opens for this position, an applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached, but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system. SELECTION PROCEDURES: INITIAL SELECTION REVIEW: The Human Resources Department reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials. TESTING: Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION: In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment testing should contact the assigned recruiter, Brad Stephens, Senior Human Resources Analyst at (714) or via email at no later than 72 hours prior to any portion of the examination process. RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS: All recruitment/selection process and requirements will be held in accordance with the OCFA's Selection Rules, which are available for inspection upon request. ELIGIBLE LIST: The duration of an Eligible List is one year, unless otherwise specified in the job announcement. WITHDRAWING FROM RECRUITMENT PROCESS: Whenever an applicant chooses to withdraw from a recruitment process, he/she is required to submit an email notification to Brad Stephens, Senior Human Resources Analyst at requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number. QUESTIONS: All questions regarding this position should be directed to Brad Stephens, Senior Human Resources Analyst at (714) or via email at NOTE: The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice. EQUAL OPPORTUNITY EMPLOYER: The Orange County Fire Authority is an Equal Employment Opportunity Employer. Orange County Fire Authority Management Association (OCFAMA) Representation This classification is represented by the OCFAMA. Please contact OCFAMA President for information about joining OCFAMA. Base Salary Adjustments: 2.30% effective June 28, 2024 2.50% effective June 27, 2025 2.50% effective June 26, 2026 Annual Merit Review Program Administrative Managers are eligible for performance salary increases from 2.75% to 5.5% annually based on their work performance and until they reach the top of their salary range. Please note, new managers and newly promoted managers must be assigned to their position prior to March 1 during the annual performance rating period (August 1 through July 31) to be eligible for their initial merit review. Administrative Managers who are at the maximum of their salary range at the time they receive their annual performance evaluation will receive a $500 contribution to their 401(a) deferred compensation account if they received a rating of at least "standard." Medical Benefit Administrative Managers have a choice of medical plans under the CalPERS Health Benefits Program, and receive a monthly cash allotment to be applied toward health care coverage and other benefits. In addition to purchasing health care coverage, at their option, Administrative Managers may receive any or all remaining funds in cash or defer such funds to other benefits. The enrollment period for a new employee is sixty (60) days from the date of employment. The effective date of coverage will begin on the first day of the month following submission of the CalPERS Health Benefit Plan Enrollment Form. In 2024, the monthly cash allotment is $2,400.89 per month. Please visit for more information regarding the various plans offered under the CalPERS Health Benefits Program, as well as the current premium rates. Dental, Orthodontia, and Vision Care Dental, orthodontia, and vision insurance are provided, at no cost to the employee, for the employee and dependents. Coverage begins on the first of the month following date of hire or promotion. Longevity Pay Effective June 28, 2024, Administrative Managers will receive longevity pay as a percentage of base salary as follows: 1.50% at the beginning of the pay period that includes the commencement of their 5th year in any OCFAMA position. 3.0% at the beginning of the pay period that includes the commencement of their 10th year in any OCFAMA position. Optional Benefit Plan (OBP) An annual allocation of $2,065 (pro-rated for mid-year hire/promotion date) will be provided to Administrative Managers to cover health care costs and other select benefits including: Accidental death and dismemberment insurance Medical Flexible Spending Account Cash prorated each pay period or lump sum of cash at year end OBP begins on the 1st day of the month following a 28-day waiting period. Retirement All regular OCFA employees are members of the Orange County Employees Retirement System (OCERS) - a defined benefit retirement program. Employees are enrolled in one of the following retirement formulas based on date of hire. Legacy General Members: Employees hired on or after December 1, 2012, who establish reciprocitywith OCERS are enrolled in the 2.0% at age 55 retirement formula (Plan N). Employees pays their maximum employee contribution based on age of entry into OCERS (or reciprocal retirement system), including any increases to the maximum employee contribution as calculated by OCERS. The compensation limit for Legacy members in 2024 is $345,000. New General Members (PEPRA): Employees hired on or after January 1, 2013, without reciprocity are enrolled in the 2.5% at age 67 retirement formula (Plan U). Employees contribute 50% of the normal retirement cost toward the employee's retirement contribution but no higher than their maximum employee contribution (based on age of entry into OCERS). The compensation limit for PEPRA members in 2024 is $181,734 (non-Social Security participants). For more information about OCERS retirement, please visit , or view the Retirement Plan Life and Accidental Death and Dismemberment (AD&D) Insurance A life and AD&D policy is provided to Administrative Managers at no cost. Administrative Managers may purchase additional employee paid life, dependent life, and accidental death and dismemberment insurance. Short-Term and Long-Term Disability Insurance Short-term and long-term disability insurance coverage are provided to Administrative Managers at no cost. Deferred Compensation: Employees may participate in the Authority's 457(b) Deferred Compensation plan on a voluntary basis. This plan is 100% employee funded. Retiree Medical Savings Plan Employees participate in an employer sponsored retirement Healthcare Reimbursement Arrangement (HRA) with a contribution of 4.0% of base salary. Social Security OCFA employees are not covered under the provisions of Federal Social Security (OASDI); therefore, they are not required to contribute 6.2% of salary towards Social Security. Medicare Employees contribute 1.45% to Medicare. Employees whose wages exceed $200,000 in a calendar year shall contribute an additional 0.9%. Bilingual Pay If qualified, bilingual pay is $0.30 per hour up to a maximum of forty (40) hours per FLSA workweek. Pre-designated languages include: Spanish, Vietnamese, Korean, Chinese/Mandarin/Cantonese, and American Sign Language. Other languages may qualify on a case-by-case basis. Tuition Reimbursement Administrative Managers are eligible for up to $2,000 per fiscal year in accordance with the program guidelines. Employees are also eligible to be reimbursed for job-related licenses and certifications (including the costs necessary to obtain and/or maintain the license or certification). Vacation Administrative Manager accruals begins on your first day of employment. Approximate annual accruals are: Upon employment and up to 3 years, approximately 120 hours per year After 3 years, but less than 10 years, approximately 160 hours per year After 10 years, approximately 200 hours per year Holidays Administrative Managers observe 13 holidays within the calendar year: New Year's Day Martin Luther King Jr.'s Birthday Lincoln's Birthday President's Day Memorial Day Independence Day Labor Day Indigenous Peoples' Day Veterans Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day Sick Leave Sick leave is accumulated from year-to-year and accrues as follows: Upon employment and up to 3 years, approximately 72 hours per year After 3 years, approximately 96 hours per year At retirement, employees receive a payoff of their sick leave based on their years of full-time continuous service. Paid Annual Leave (PAL) After completion of new probation, an employee will be eligible to take up to forty (40) hours of paid time off each year, in addition to their accrued time. PAL is awarded on January 1 of the subsequent year and every year thereafter. PAL cannot be cashed out and must be used within the calendar year it is earned. Annual Physical Examination Administrative Managers are provided a voluntary annual physical examination by an Authority-designated physician at no cost. Flexible Spending Accounts (FSAs) The OCFA offers regular, limited-term, and probationary employees both a Medical and Dependent Care Flexible Spending Accounts (FSAs), which allow you to contribute pre-tax dollars into an account that can be used throughout the year on qualified medical or dependent care expenses. Participants pay fewer taxes and take home more money. Behavioral Health and Wellness OCFA offers a variety of behavioral health and wellness services to our employees and their dependents, including access to the OCFA Peer Support Team Members, OCFA Chaplains, and the Counseling Team International (TCTI). TCTI provides behavioral health and wellness services to public safety agency employees and their eligible family members with confidential professional assistance. Support services include, but are not limited to, the following types of situations: marital and family problems, stress/burnout, anger management, separation/divorce, child/adolescent issues, depression, and critical incident/trauma. TCTI also offers life care resource assistance for child care, adoption, elderly and senior care, and financial information. Pet Discount Program OCFA has partnered with United Pet Care to offer a pet healthcare program. This program helps employees reduce the cost of escalating veterinary bills at an affordable rate. All pets are eligible regardless of their age or medical condition. Benevolent Association Employees have the option to join OCFA...
Created: 2024-10-10