Administrative Assistant
Triup, Inc - los angeles, CA
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Responsibilities Greet visitors and provide general support to visitors Mailing, filing, going on errand Answering phones and taking messages and/or routing calls to correct personnel. Schedule meetings and appointments Organize the office layout and order stationery and equipment Perform basic word processing, make photocopies, and change paper and toner cartridges on printers and copier Maintain the office condition and arrange necessary repairs Maintain office policies as necessary Oder and obtain quotation Organize office operations and procedures Ensure that all items are invoiced and paid on time Provide accounting information to third parties Input of information into various computer applications Assist in managing contracts with vendors, service providers, and landlords Assist in managing office G&A budget, ensure accurate and timely reporting Assist in the onboarding process for new hires Liaise with facility management vendors, including cleaning, catering, and security services Assist in liaising with parent company in Tokyo Assist in planning in-house or off-site activities, like parties, celebrations, and conferences Translation from Japanese to English or from English to Japanese Any report as required. Other general office duties as required Requirements and Skills Proven experience in office administration Knowledge of office Administrator responsibilities, systems, and procedures Fluent in both Japanese and English languages Proficiency in MS Office Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements 1-3 years of accounting experience is preferred General data entry skill Associate's Degree is preferred. #J-18808-Ljbffr
Created: 2024-10-09