Project Administrator

Company Mission Statement: To build up our communities, our clients, and each other by building trust in everything we do. Summary/Objective: Promotes the company mission statement while providing contract administration to meet all objectives of the project team(s). Essential Functions: Manage contract compliance, including initial submission of and follow-up on contracts, commitments, Owner and Subcontractor pay applications, and associated documents following the internal procedure while doing so. Complete all outgoing correspondence including letters, contracts and supporting documents, billings, change notifications, change orders, purchase orders, subcontract agreements, purchase order changes, and other documents as requested. Log and track Insurance Certificates for each project, both for Harper and for Trade Partners/Suppliers. Prepare Project Closeout documents. Office Tasks: Manage office supplies, coffee, snacks. Manage mail pick up and any needed mailing projects. Culture event planning. Other tasks: Expense report management using Expensify. Scheduling and calendar support. Daily communication support. Outside of the tasks listed above is willing to be flexible and help support the appropriate team members. Competencies: Knowledge of and proficiency with Harper's Project Management Software, Procore. Proficient with Microsoft Office (365 Suite, Outlook, Word, Excel). Solid foundation in Adobe Pro / BlueBeam and others as necessary. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks and to delegate them when appropriate. Ability to function well in a high-paced and at times stressful environment. Supervisory Responsibilities: None. Work Environment: Position affords the opportunity for flexible work from home and the office. Typical office hours. Hours may vary depending on demand. 80% Sitting, 20% Standing or Walking. Physical Demands: Typically, the employee may sit comfortably to perform the work. No special physical demands are required to perform the work, but usually involves prolonged periods of sitting at a desk and working at a computer. However, there may be some walking, standing, bending, and carrying of light items such as papers, books, small parts, driving an automobile, etc. While this work typically is not physically demanding, it can be mentally demanding, with many deadlines needing to be met consistently. Travel Required: Minimal but may be required from time to time for errands, regional office meetings, construction job site visits, or company events, which. There may be a business need for overnight stays when working on a project some distance from your assigned office. When assigned to a project outside of your Primary Work Area or Geographical Work Area you will follow the guidelines in our "Travel Policy." Education and Experience: High School Diploma or Equivalent (Required) Associate degree in related field (Preferred) Construction Related Experience: 3 years (Preferred) Additional Eligibility Requirements: None. Work Authorization/Security Clearance Requirements: Authorized to work in the United States. Affirmative Action/EEO statement: Harper GC provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Harper GC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Created: 2024-11-02