Accounts Payable Clerk
Moten Tate, Inc. - havana, FL
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FL-Havana-NWFWMD- Administrative Services-Accounts Payable Clerk - Estimated 2 month assignment Pay Range based on Experience: $18.00 to $21.00 Rate will be determined based on experience and interview. TRAVEL: Possibly only for infrequent trips to the bank in Leon County. Estimate less than 1% of their time. Using NWFWMD vehicle WORK ENVIRONMENT: Office/cubical setting. Also serve as backup to front desk receptionist, answering multi-line phone, greeting visitors, etc. EQUIPMENT THAT WILL BE USED: Computer, phone, copy machine, printer, check scanner, 10 key adding machine. COMPUTER SOFTWARE TO BE USED: MS Excel; Word; Outlook; Munis (accounting software); log in to websites as needed to process electronic payments using Google Chrome or MS Edge browsers. CANDIDATE RESPONSIBILITIES: ** Audit invoices, monthly statements and travel vouchers (against purchase orders or other sources) and resolve discrepancies with staff and vendors; ** Route invoices for approval districtwide and monitor for timely completion; ** Maintain list of recurring expenses and monitor to ensure payments are up to date; ** Download invoice data to Excel and prepare data for review and approval, ** Process weekly accounts payable; ** Maintain vendor payment files, maintain pending purchase order files, ** Matching incoming invoices as received; ** Monthly reconciliation of bank accounts; prepare and enter journal entries; deposit checks using remote desktop scanner; ** Receive and route Division mail; ** This person also serves as the backup to our front desk receptionist so they will be answering a multi-line phone, greeting visitors etc. **
Created: 2024-10-08