Invoicing Administrator
American Industrial Transport - saint charles, MO
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Description The incumbent has the responsibility to coordinate between the Maintenance Specialists teams (tank and freight), Accounts Payable and repair shops. Monitor the incoming repair invoices, document status, track issues, and approve for AP processing. Essential Functions/Duties/Responsibilities Monitor incoming repair invoices from repair shops and mobile repair units. File invoices and supporting documentation, using established processes and filing conventions. Maintain invoice tracking spreadsheets. Load invoice data files using an internal software system. Audit repair invoices against the estimates loaded and processed by the Maintenance Specialists. Any discrepancies must be resolved with the assistance of the Maintenance Specialists. Ensure proper coding is applied to all invoice lines, and verify that the correct customer is shown in the system and chargeback amounts match. Provide first level of approval, triggering Accounting review, followed by final approval for AP processing. Requirements Competency-Skills, knowledge, and abilities . Excellent written and verbal communication skills A high degree of accuracy and attention to detail Proficiency in utilizing MS Excel, Word, and PowerPoint. Must know how to use filters and pivot tables in Excel. Solid critical thinking and problem-solving skills Highly organized, ability to multi-task, prioritize, and manage time efficiently under strict deadlines. Maintain high energy on an ongoing basis, have high stamina, and be results-driven, goal-oriented, and self-guided. SAP knowledge is a plus. Required education and experience Associate's or Bachelor's degree in Business, Accounting, or relevant field required. 3-5 years of related experience. Rail industry or transportation experience is highly preferred. Accounting / Payables experience is a plus.
Created: 2024-10-07