Administrative Assistant
System One Holdings, LLC - chicago, IL
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Administrative Assistant Location: Chicago, IL Position Overview: The Office Administrator will oversee the daily operations of our Chicago office, supporting a team of 30 employees. This role involves a variety of administrative tasks to ensure a smooth and efficient work environment. Key Responsibilities: Support Management: Assist with drafting reports, presentations, and spreadsheets as needed. Organize travel arrangements and maintain schedules for team members. Communication: Manage incoming calls, directing them appropriately, and distribute voicemail messages. Greet visitors and ensure they are welcomed and registered with building security. Mail Management: Distribute daily incoming mail and packages. Event Coordination: Coordinate AIA presentations, including registration and certificate issuance. Support meeting logistics and assist with organizing corporate functions. Office Maintenance: Schedule repairs and maintenance for office equipment and facilities. Administrative Support: Provide backup for warranty administration and literature fulfillment tasks as needed. Qualifications: Must be punctual and reliable, available for an 8-hour in-office schedule. Excellent interpersonal skills with a professional demeanor. Experience with multi-line phone systems and strong phone etiquette. Proficient in Microsoft Word, Excel, and PowerPoint. Associate degree or higher is required.
Created: 2024-10-06