Administrative and Personal Assistant (Temp-to-Hire)
J. Kent Staffing - denver, CO
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Pay: $25.00hourBenefits: After the temp-to-hire period, if hired, benefits include 10 days vacation, 6 sick days, and 6 major paid holidays. If needed, health insurance, or insurance stipend, will be discussed.Work Schedule: Monday - Friday, 40 hoursweekSet schedule to be determined between the hours of 8:00 AM - 6:30 PM (must work until at least 5:00 PM) with a 30-minute or 1-hour unpaid lunch break. Some flexibility is required for occasional evening and weekend assistance for events (approximately 2 evenings or weekend days per month)IMPORTANT: this is not a remote or hybrid position. Position Overview - AdministrativePersonal Assistant:AdministrativePersonal Assistant is an entry-level role that will provide business support to a busy, successful residential realtor based in Lakewood, Colorado, as well as some personal support as needed (errands, event coordination, meeting vendors at the home, etc.). This position also supports and takes direction from the MarketingOperations Coordinator. Primary business responsibilities will focus on managing the Realtor's professional and personal calendar, responding to their emails, and ensuring the Realtor is where she needs to be at all times. Must have reliable transportation and a "can-do" attitude when it comes to running personal errands and assisting the Realtor with whatever is needed from both a business and personal standpoint. Job Responsibilities - AdministrativePersonal Assistant:BusinessAdministrative Support (80%):Managing an extremely busy and changing Outlook calendar - booking appointments and ensuring Realtor makes all calendar commitments with all materialsdocuments neededManaging Realtor's task and to-do listEmail management - respond to emails on behalf of Realtor, deleteunsubscribe to junk emails, etc.Schedule 30, 90, 120-day client service followupsPrint, prepare, and send all business mailingsPrepare all buyer and seller consultation packagesPrepare materials for open houses; coordinate open house coverage with other agentsManage client database including input of all client and transaction information into the databaseFiling and set up of client filesPrint MLS sheets for showings or enter showing information on Realtor's calendarPrepare closing gifts, and assemble and help deliver "pop bys" (small giftstokens of appreciation) to customer homesAssist with client care, client events, and vendor appreciation eventsSchedule inspections and vendors for clientsUpload inspection reports into CTM and One DriveSupport as needed Realtor's participation and commitments to boards (board member of a local food bank) and other charitable endeavors. Will coordinate charity events and table sponsorships.Assist with systems for sellers, buyers, client databases, lead generation tracking, lead follow up and office administrationRun errandsMake travel arrangementsHelp keep the offices and lead agent's car clean and tidyPersonal Support (20%):Realtor also resides in Lakewood and this position will work on occasion out of her home (there are several cats in the home). Will interact frequently with Realtor's husband. Various events and business socials (i.e., quarterly Ladies Happy Hours) are held at the Realtor's home, and AdminPersonal Assistant will help prepare, shop, and set up for these events.Assist with personal errands and tasks as needed. Examples: returns, unpack deliveries, pick up prescriptions, dry cleaning, wrapping and delivering gifts, holiday cards, putting up and taking down holiday decorations (particularly Christmas), coordinating with pet sitter.Must be okay with emptying the dishwasher, vacuumingwiping down furniture before events, and other light housekeeping duties needed for certain occasions. Qualifications - AdministrativePersonal Assistant:1+ years of relevant administrative assistant experience. Some personal assistant experience is preferred, but not required.Previous experience managing an individual's calendar and email is strongly preferredHigh school diploma required; college degree, or some college preferredProficient MS Office skills (Outlook, Word, Excel)A positive, can-do attitude is the most important soft qualification - attitude is everything!Extremely organized, detail-oriented, and able to establish and communicate prioritiesSelf-starter and decision-maker (must be comfortableconfident making decisions based on using good judgment)Excellent communication skills - verbal and written (good spelling and grammar)Willingness and ability to be flexible with work schedule, as neededMust have reliable transportation (will be reimbursed for mileage during the workday at IRS rate).Must be okay in a home with cats (i.e., no cat allergies)Ideally, candidates will live within close proximity to Lakewood, ColoradoBackground check will be required before starting the positionJ. Kent Staffing is an equal-opportunity employer
Created: 2024-10-04