Payroll Specialist
Rider Hunt Levett and Bailey - phoenix, AZ
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FLSA Status: Exempt Reporting to: Financial Controller Company Overview RLB is an award-winning international firm, known for providing property and construction consultancy advice at all stages of the construction cycle. Utilizing its many years of experience and professionally trained employees, RLB continues to firmly establish itself as one of the major players in the construction industry throughout the Americas, Africa, Asia, Europe, Middle East, and Oceania. Our employees are involved in a variety of projects across a range of sectors, from sports arenas and healthcare to higher education and convention centers. As a privately held company, we hire the best people, give them exceptional training, and provide extensive opportunities for professional growth while working on exciting projects while providing an excellent compensation and benefits package. Overview of Role Primary duties are to be responsible for the preparation and processing of semi-monthly payroll for all RLB employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions. Must have a thorough knowledge of payroll processes, principles, and procedures. Must be able to reliably carry out assigned tasks autonomously and collaboratively as needed. Must be well-organized, efficient, and able to manage multi-state payroll. The Payroll Specialist should have the ability to identify opportunities within a project that will add value and help successfully accomplish the client's desired project outcome. Essential Functions Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. work time, overtime, leave balances, and 401K contribution reports) Handle the administration of the electronic timekeeping system. Setup each employee, monitor benefit deductions for each employee's charges, and adherence to FLSA. Monitor submissions of approved timesheets ensure valid data transfers to/from payroll service. Verify that hourly staff have entered time for appropriate hours and overtime verification. Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis. Ability to answer general payroll questions from staff as they arise. Obtain, process, and verify direct deposit banking information and tax deduction from employees. Process compensation changes as approved by the President or Directors. Understand state differences for payroll procedures that pertain to hiring and termination of staff including employee differences in Visa tax obligations. Review changes for proper authorization and adherence to APA policy including compliance with Federal/state/local regulations Performs such other functions as requested by Controller as the needs arise. The Payroll Specialist will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. Possess the ability to exercise discretion and independent judgment with respect to matters of significance. Contributes to team performance by collaboration and effective communication. Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes. Adds to team effort by accomplishing other duties as assigned. The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. Minimum Education (or substitute experience) required: Bachelor's Degree in Accounting. Minimum Experience required: 5 years payroll experience. Skills Required: Experience processing payroll in UKG Pro Workforce Management. Demonstrated experience payroll function, preferably in construction environment; comprehensive knowledge of general accounting and financial principals and methods; strong computer background and abilities, including Microsoft Word and Excel. Ability to maintain confidentiality and exercise extreme discretion. Excellent problem solving/judgment skills, and high level of attention to detail and accuracy strong organizational skills, and the ability to work under pressure ability to handle and prioritize multiple tasks and meet all deadlines. Preferred Experience working in Ajera by Deltek Physical Requirements and Working Conditions: Indoor office environment. May require work on site location when necessary. Equipment used includes computers and standard office machines. Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone. Experience with Oracle, sap, or similar large ERP is required RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.
Created: 2024-10-04