Purchasing & Distribution Manager

If you are an internal applicant, please log into Workday and submit your application via the Jobs Hub. Please click here to apply internally. This role will be located at one of Discovery Land Company's locations: Silo Ridge Field Club, just two hours from New York City. Silo Ridge is seeking a Purchasing Manager to join the Procurement Department. As the Purchasing Manager, you will be responsible for overseeing the procurement process to ensure the efficient acquisition of goods and services necessary for our operations. You will work closely with vendors, suppliers, and internal departments to negotiate contracts, monitor inventory levels, and optimize purchasing strategies to support the resort's objectives. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees. Key Responsibilities Update all new sku's received on market lists and inventory sheets Ensure that the front-of-house team is using the IDT system (Internal Transfers system) daily, and maintain daily transfers to all food outlets (Ridge House, Barn, Comfort Stations, and Bakery) Coordinate with department heads daily to be attentive of any significant deliveries Maintain par stocks on food, beverage and dry goods as agreed-upon by culinary and service leaders (regularly meet with Chef, Beverage, and then order to maintain pars) Work with vendors and distributors to take advantage of any buying incentives and/or promotional items (particularly in the Food & Beverage area) and ensure that they are routed to the appropriate departments Receive shipments and sign all necessary paperwork upon receipt Verify packages according to order and invoices (quantity, quality, price, weight) Ensure all food, beverage and dry goods storage is organized, labeled and the storage is neat, clean and organized, as well Contact supplier or shipper promptly if an error is recognized Assume responsibility for returning unsatisfactory shipments or receiving replacements Label deliveries and orchestrate delivery to their designated place Ensure all cleaning schedules, temperature records, opening/closing checklists are completed and recorded daily for the purchasing/receiving area Create and implement new ideas to streamline purchasing/receiving operations Monitor inventory levels through regular inventory checks Maintain all equipment and be sure it is properly handled Find alternatives for competitive pricing where applicable Brainstorm ideas for streamlining all aspects of the operation with other department heads for maximum efficiency Protect the assets of the club within the receiving area Maintain accurate inventory of all items and track all waste, shrinkage and transfers Other duties as assigned Key Success Factors Coaching and mentoring - Be an effective coach and mentor to own team members, understanding the different situational leadership styles - directing, coaching, collaborating, delegating; as well as modeling coaching behavior Collaboration - Regularly works with other departments or projects Communication - Communicates detailed information clearly, both written and oral in English. Carefully prepares / organizes written information for meetings and presentations. Facilitates discussions with others to achieve common objective and is able to influence within the scope of role Decision making - Resolves common problems and challenges on a regular basis with high judgment. Looks at problems from many angles Innovation - Thinks creatively and implements solutions for everyday problems; suggests improvements to current approaches; demonstrates curiosity, digging for information below the surface Achieving goals - Determines the best method to achieve goals and maintains flexibility to ensure effective delivery of work. Continuously delivers high quality results and is resilient in the face of obstacles Teamwork - Fosters a collaborative team spirit. Actively helps and supports others. Deals with conflict in a positive manner Strategic thinking - Understands all the key departments and functions and how they work collectively to achieve larger goals. Provides advice, information and direction to others to support the achievement of team and/or department goals. Recommends optimal approaches to address critical issues in the immediate and medium-term Ability to work a flexible schedule, including evenings, weekends, and holidays and an ability to work a shift greater than eight (8) hours in length Ability to meet the physical demands of the position including, but not limited to, working outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than 50 pound Additional Requirements Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members. Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands. Ability to work in a team environment. Ability to stay calm and focused during the busiest of times. Ability to read, write, speak, and understand English; additional languages preferred. Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds. Benefits Competitive Pay Medical, Dental, and Vision Benefits 401k Contribution Paid Time Off and Paid Holidays Employee Meals, Referral Incentives, and Recognition Programs Professional development and upward mobility opportunities Work-Family Culture The compensation for the position is: $75,000 - $85,000 About Us Silo Ridge Field Club is a private, gated community situated on 850 acres in New York's scenic Hudson Valley. Near the towns of Millbrook and Amenia and just two hours outside of Manhattan, this exclusive community is comprised of 300 residences; a world-class 18-hole Tom Fazio-designed golf course; an equestrian center and activity barn; a state-of-the-art fitness center and field house for sports; wellness, and recreational facilities; and Discovery's renowned Outdoor Pursuits program. Silo Ridge promises near-limitless possibilities for unforgettable family recreation. At Silo Ridge, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences. For more information about our club, please visit: Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit:

Created: 2024-10-19