Finance Manager

Position Details Position Information Position Title Finance Manager Requisition # S01369P FLSA Exempt Location IIT-Mies Campus (MC), 10 West 35th St., Chicago Department Office of the Dean of Engineering GENERAL DESCRIPTION The primary duty of the Finance Manager is to assist the Director of Finance in managing all aspects of the finance operations for the Armour College of Engineering, to include all budget, payroll, graduate income tuition vouchers (ITVs) accounts payable, accounts receivable and general ledgers. Working closely with the department chair(s), faculty and administrative staff, this position coordinates a broad range of activities and functions to ensure effective and efficient operations within the department(s) to advance financial planning activities in and on behalf of the Armour College of Engineering (ACE) related to implementation of strategic fiscal initiatives identified as priorities in achieving the College's mission, in accordance with established university practices, policies and procedures. This position is a member of the financial team within the engineering college. COMMUNICATIONS Duties are performed in collaboration with other administrators and staff. Written Communication: forms, letters, special reports. Verbal Communication: communicate with mostly internal faculty and staff regarding payroll and budget; communicate with students regarding tuition and stipends. Electronic Communication: internal e-mail correspondence; update budget, payroll and voucher information in databases. CUSTOMER SERVICE Provides customer service for internal customers, especially students and faculty. Special Schedule Requirements EEOC Statement Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment. Qualifications Education & Experience Bachelor's Degree and 2 years of experience required. Or equivalent combination of education and experience required. - Experience working with budget or accounting, preferably in a higher education or related setting. Two years accounting experience in one of the following: grants and contracts, fiscal management, reconciliation of Department/Division financial statements, procurement card management. Experience working in Higher Education is preferred. Knowledge & Skills Superior organization, planning, and account management skills. Demonstrated knowledge of budgeting concepts, policies, and regulations for financial management. Ability to handle and process detail-oriented documentation and meet designated accounting and budget deadlines as required. Knowledge of and experience with Banner Finance System or similar software; Cognos experience a plus. Possess the ability to be flexible, work independently and effectively within a team environment. Good writing skills and excellent oral communication and interpersonal skills with the ability to work effectively with individuals at all organizational levels. SUPERVISION & BUDGET AUTHORITY No supervisory or budget authority Physical Environment and Requirements Ability to use all normal office equipment and spend 6 - 8 hours per day at the computer. Routine travel between engineering departments and laboratories on the main campus may be necessary. Certifications and Licenses List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred. N/A Key Responsibilities Key Responsibility Process budget transfers, cost transfers, payroll reallocations and track their impacts on the departments' budgets Assist in the development of the College's Operating and Auxiliary budgets Review, verify budget and approve reimbursements, check requisition Percentage Of Time 40 Key Responsibility Process payroll forms for undergraduate and graduate students, postdocs and other research personnel under both university and external research grant funding Process graduate student stipend and tuition payment on both departmental and research accounting Percentage Of Time 25 Key Responsibility Work closely with Grants Administrator and principal investigators to administer existing research grants; confers with investigators and Grant Administrator as needed to problem solve issues in the accounts: contact Grants and Contracts Percentage Of Time 20 Key Responsibility Monitor financial account transactions for research and discretionary faculty accounts, review and reconcile discrepancies, variances and deficits; ensures expenditures are posted properly Gather and prepare data and assist in preparation of periodic reports Percentage Of Time 15 Posting Information Work Hours Monday - Friday, 8:30 - 5:00 p.m. Position Category Full Time Posting Date 08/26/2024 Closing Date Posted Until Filled Yes Quicklink for Posting

Created: 2024-10-19