Legal Practice Assistant (Litigation)

Location: New York, New York Type: Direct Hire Job #697 POSITION : Legal Practice Assistant (Litigation) COMPENSATION : Competitive, commensurate with experience, plus paid overtime, very generous bonus, medical benefits, tuition reimbursement, gym membership, PTO, 401K, etc. LOCATION : New York, NY (Remote - Hybrid) THE ORGANIZATION : Elite International & World Renowned Law Firm SUMMARY : Top-ranked international law firm is seeking a Legal Practice Assistant to provide support to the litigation practice assistant team to meet the Firm and client's needs. KEY RESPONSIBILITIES : Assist with needs related to trial preparation and larger sized cases Provide high quality secretarial assistance to Partners and team of Litigation Associates Communicate regularly with service departments, attorneys and clients at offices across the world Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting Perform electronic filing of court documents (County, State, Federal, etc) Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm's docketing system Communicate effectively with word processing and proofreading personnel to ensure litigation documents are filed in a timely manner Handle sensitive and confidential matters appropriately Organize travel and track expenses for reimbursement REQUIREMENTS : High school diploma required College degree preferred 5+ years in a legal secretarial/assistant experience Excellent written and oral communication skills Ability to remain calm and function under pressure in a constantly changing environment Ability to communicate effectively, dispassionately and diplomatically Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel 3E experience is ideal Excellent attendance, punctual and flexible to work overtime Ability to collaborate smoothly with many other people and departments Detail oriented with strong day-to-day organizational skills Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

Created: 2024-10-19