Finance Officer
City of Del Mar, CA - del mar, CA
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Salary : $115,181.86 - $140,004.27 Annually Location : Del Mar, CA Job Type: Full-Time Regular Remote Employment: Flexible/Hybrid Job Number: Department: Administrative Services Division: Finance Opening Date: 07/25/2024 Closing Date: Continuous The Position The City of Del Mar seeks a Finance Officer with strong leadership and interpersonal skills to join the City of Del Mar Finance Division. The ideal candidate will be a seasoned professional with desire to lead finance related special projects and experience in many aspects of municipal finance, including annual budget and audit processes, purchasing, accounting, billing, cash investments, and payroll operations. This position performs specialized accountant level work in the day-to-day operations of the Finance Division, such as preparation and analysis of financial reports, coordination of financial activities for capital projects, assisting with the City's budget and audit, review and approval of accounts payables and receivables. Additionally, the incumbent is responsible for leading special projects, such as cost allocation plan update, enterprise resource system implementation, and other special projects as assigned. Incumbent must exercise considerable independent judgment and initiative in leading special and day-to-day activities and supervising assigned staff. See the position flyer. The recruitment is open until the needs of the City are met, so interested candidates are encouraged to apply immediately. The first review of applications will be conducted after the close of business on August 15, 2024, at 5:30 pm. Applicants must attach a resume to the application to be considered for the position. GENERAL PURPOSE Under general direction, supervises accounting staff and performs a wide range of complex professional accounting duties in the analysis, preparation and maintenance of financial records and reports; completes complex and difficult accounting analyses and reports; leads finance related special projects, and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS The Finance Officer is responsible for supervising the work of other accounting employees in the City's Finance Division in addition to performing diverse and specialized accounting work that is complex and involves significant accountability and decision-making responsibility. Finance Officer is distinguished from any accounting position in that the Finance Officer is a higher-level position that leads finance related special projects and oversees all aspects of the City's financial functions in the Finance Manager's absence. The Essential Duties The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. Provides day-to-day leadership and works with staff to ensure a high performing, customer service-oriented work environment that supports achieving the Finance Division's and City's mission, objectives and values. Plans, organizes, supervises, and evaluates the work of employees responsible for accounts payable and receivable, payroll and benefits processing, utility billing, business licenses, and record keeping. Reconciles cash receipts, revenues and posts amounts to the general ledger. Reconciles and prepares journal entries and bank reconciliations. Prepares quarterly treasurer's report, financial reports, and other related financial reports that are presented to the City Manager, City Finance Committee, and City Council. Provides financial and budget information to other departments and assists in resolving questions and issues that may arise. Assists with the development of the City's budget including review and preparation of budget estimates and document production for submittal to the Government Finance Officers Association (GFOA). Coordinates and oversees the internal and external audit of the City's accounting records, financial statements and special funds conducted by the City's external auditor. Assists with the development of the City's Annual Comprehensive Financial Report and document production for submittal to GFOA. Coordinates preparation and review of other required external reports including the Annual Street and Road Report and State Controller's Report. Calculates GANN appropriations limits, property tax rates and fixed charge assessments for bonded indebtedness and prepares applicable reports. Establishes and maintains internal control procedures and ensures that accounting standards are met. Covers all aspects of the City's financial functions and covers the role of Finance Manager/Treasurer in that individual's absence. Conducts research and performs special projects as requested by the Finance Manager/Treasurer and the City Manager. The Desired Minimum Qualifications Knowledge of: Principles and practices of general, fund, and governmental accounting including financial statement preparation and methods of financial control and reporting; principles and practices of cost and fixed asset accounting. Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) and GFOA accounting standards and requirements. Internal control and audit principles and practices; Principles and practices of municipal budgeting; Laws and ordinances relating to the financial administration of public agencies; Public purchasing and contracting principles and practices, including competitive bidding procedures; and Principles and practices of effective supervision. Ability to: Operate a computer and spreadsheet software. Ability to obtain sufficient knowledge of all accounting modules, including accounts payable; accounts receivable; utility billing; and payroll. Analyze and make sound recommendations on complex financial data and operations. Plan and evaluate financial programs and make sound recommendations for improvement. Understand, interpret, explain and apply City, state, and federal laws regulating City financial accounting, reporting and record keeping. Develop and implement financial procedures and controls. Perform complicated mathematical calculations and analyses. Prepare clear, concise and comprehensive financial statements, reports and written materials. Exercise sound independent judgment within general policy guidelines. Understand, implement, and apply personnel policies and provisions of Memoranda of Understanding. Establish and maintain effective working relationships with all levels of City management, staff and outside auditors. Training and Experience: A typical way of obtaining the knowledge, skills and abilities outlined above is: Graduation from a recognized four-year college or university with a major in accounting, finance, business administration or a closely related field; and At least five years of progressively responsible professional accounting experience, preferably in a governmental agency; and two years of supervisory experience, or an equivalent combination of training and experience. Supplemental Information PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, an employee is regularly required to sit, talk or hear, in person and by telephone; use hands to operate computers and standard office equipment; and reach with hands and arms. The employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with constant interruptions and interact with City management, staff, outside consultants, and the public. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions and the noise level is usually quiet. Hyrbid Work Schedule The City offers flexible hybrid, telework schedules to applicable positions. Health Insurance Employees have the choice of HealthNet or Kaiser health insurance plans. The City contributes a cafeteria benefit towards the cost of health coverage. The cafeteria benefit covers the entire cost of the employee and provides an additional contribution toward the cost of dependent coverage. Dental Insurance Principal is the City's dental provider. This plan allows the employee to see a network provider or the dentist of their choice. Cash out Programs The City offers a vacation cash out program up to 80 hours for eligible management employees and an unused sick leave converision program where sick leave can be converted to vacation time. Life Insurance The City provides Basic Life insurance and Basic AD&D insurance in the amount of one times the annual salary, with a maximum of $50,000. The plan carrier is Mutual of Omaha. The City also offers a Voluntary Life plan through the same carrier. Employee and dependent coverage is available, fully paid by the employee. Disability Insurance The City requires that all full-time employees enroll in Mutual of Omaha disability plans. The plan consists of a short term and long term disability component and the cost is based on annual salary. The City pays for the cost of these plans. The City also offers a voluntary supplemental short term disability plan. CALPERS The City of Del Mar participates in the California Public Employees' Retirement System. Every regular, full-time employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act (PEPRA) will apply to new members of CalPERS. The benefit formula for new members is 2% at age 62. For existing CalPERS members, the benefit formula is 2% at age 60. 457(b) Deferred Compensation Plans The City sponsors a 457(b) plan with ICMA (MissionSquare) Retirement Corporation and CalPERS. Contributions are made by the employee. The maximum annual deferral amount is based on IRS limits. Section 125 Flexible Spending The City offers a Section 125 Flexible Spending plan that allows employees to use pre-tax dollars to pay for eligible health expenses, child care, and insurance deductions. Employees can enroll during Open Enrollment. Employee Assistance Program The City provides an Employee Assistance Program through Magellan. Holidays The City shall recognize 12 days as official City holidays, and all employees, except temporary employees, normally scheduled to work on these days will be given the day off with pay. In addition, the City offers two floating holidays. In addition to the benefits listed above, please refer to the 01 What is your highest level of education achieved? No high school degree High school degree or GED Bachelor's Degree Some college Master's Degree or higher Trade of vocation School 02 How many years of related work experience do you have? 3 years of experience or less 4 years of experience 5 years of experience 6 years of experience 7 years of experience 8 years of experience or more 03 How many years of supervisory experience do you have? 0-1 year 2 years 3 years 4 years or more 04 Briefly describe your experience working on complex financial reports and finance related special projects. 05 Your current resume must be attached to the application. Please acknowledge that you have attached your resume. (Acover letter is optional). I confirm that I attached my resume to the application. I did not attach my resume to the application. Required Question
Created: 2024-10-02