Accounting Specialist - Part Time

Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Occupational Summary Perform a variety of complex accounting involved in maintaining financial records, reconciling accounting transactions and supporting of the departmental Financial Management II. Work Performed Accounting 50% Procurement Cards: Collect and key-in all procurement card charges for non-Sponsored Research codes. Organize the monthly credit card statements and properly store them per retention requirements for all cardholders in Biology. Shared Resource Centers: Reconcile monthly transactions, complete all JV billings and compile data for the yearly rate calculations. FedEx Account: Clear all FedEx charges and follow departmental procedures in regards to approval for postage on grants. Purchasing 40% Orders and Reimbursements: Place orders upon request and assist the Instructional staff in resolving order difficulties in buy@duke. Reimburse individuals via ET&R, Accounts Payable or Petty Cash upon request. Purchasing: Generate Buy@Duke orders via the Duke Marketplace or punch-out supplier catalogs, providing workflow oversight and supporting audit documentation for cost compliance, as required. Generate text orders as needed for Confirming Orders-Bill Only. Process timely Accounts Payable check requests for payments to external vendors as assigned. Order office supplies when needed Copy Cards : Request copy cards to be used for each course and as needed for new personnel. Make name changes/updates to cards when a course in no longer offered or when someone leaves the department. Cash Management 10% Petty Cash : Custodian responsibilities. Submitting receipts when the funds are depleted. Minimum Qualifications Education Work requires knowledge of general accounting principles usually through two years post-secondary education in accounting or a related business field. Experience Work generally requires 3 years of experience in an accounting setting OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE to become familiar with the accepted accounting practices involved in maintaining more complex financial records, reconciling accounting information and preparing financial statements. Job Code: ACCOUNTING SPECIALIST Job Level: 08 Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Ourcollective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at DukeUniversity and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Created: 2024-10-19