Practice Assistant

Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people. Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages. Position Summary The Practice Assistant (PA) performs a wide range of services, including administrative and legal support. As part of a team, the Practice Assistant will provide excellent quality service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite workflow of lawyers and legal staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations. Duties and Accountabilities 1 Plan and coordinate attorneys' schedule, appointments, conferences and meetings Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business-trip documentation packs Manage and submit expense reports Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform attorneys Keep legal staff apprised of the status of work and any problems encountered with systems or programs Monitor, review and organize, according to priority, all incoming correspondence Draft, proofread for accuracy, and release time sheets Maintain accurate client and matter lists Complete conflict search reports and opening entries Qualifications Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clients 3-5 years of law firm experience Ability to multi-task and prioritize work in a fast-paced environment Skilled in comprehending and complying with instructions Strong written and verbal communication skills Exceptional organizational skills and diligence in follow-through Positive and initiative driven approach Must work well independently, and as part of a team Location and Reporting This is a hybrid role based in our New York office. This role reports to the Senior Manager, Practice Assistant Services. Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact . Benefits White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. 1 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Created: 2024-10-19