Executive & Personal Assistant

A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal AssistantExecutive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.ResponsibilitiesScheduling and heavy calendar management (BOTH business and personal calendars)Acting as a "gatekeeper" for the CEOTaking, screening, and vetting all phone calls for CEOProduce compliance reports that facilitate the CEO's ability to effectively lead the firmLiaison directly with various doctor's offices and medical facilitiesEntering CEO's tasks into Outlook and Asana to staff and ensure that they are completedRun various personal errands as neededDraft slides, meeting notes and documentsManage contacts in OutlookPerform ad hoc projectsMUST have high regard for clients, employees, and family confidentialityMUST be able to prioritize efficientlyRequirementsBachelor's Degree RequiredAt least 4 years of proven work experience as a Personal AssistantAt least 7 years of relevant experience supporting high level executivesFluency in Spanish requiredProficient in Microsoft Office suiteWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong interpersonal and written and verbal communication skillsExperience in managing multiple priorities, administrative coordination, and logisticsMust be able to work flexible hoursCommitment to confidentiality required

Created: 2024-10-19